Revenue Division Coordinator

Under general supervision, oversees the coordination and training for the Revenue staff in the processing and collection of business licenses and other revenue taxes. Assures compliance with municipal code in the issuance of business licenses and other related licenses and regulatory permits. Uploads daily ADOR tax deposits into Citizenserve. Corrects all errors on the tax return payment import notifications. Emails Tax Invoices to delinquent taxpayers. Coordinates the issuing of citations/notices to taxpayers to correct tax/license violations. Assures compliance with municipal code in document processing and taxpayer records management procedures. Provides monthly reports of taxpayer reporting deficiencies and desktop audits to Supervisor. Reviews advertisements, publications and communicates with Code Enforcement for license and tax compliance. Issues business license renewal notices via email and by paper. Runs delinquency reports. Reviews A/R reports and collects payments. Closes business/rental licenses that are not renewed. Reviews calculations and collection of license fee renewals and issues license certificates. Performs random audits on businesses and license compliancy. Determine incorrect gross receipts, taxable revenue, and unreported revenue, providing results back to Supervisor. Provides statistical and general license information to the public, city departments, and other government agencies. Deposits checks collected electronically into the Bank. Reviews and approves journal entries for posting into Tyler. Processes refunds requests, including lodging tax payments. Ensures lodging, sales and all other business licenses and taxes are properly reported and collected. Audits alcohol license and vapor tax holders Supports and encourages staff in the performance of their duties. Ensures all staff receives training and are cross trained on other revenue positions. Trains staff positions on implementing and adapting to existing and new procedures and software changes. Updates forms, applications, and other information on city website. Works with Supervisor to implement efficient processes and procedures with Staff. Back-up to Revenue Supervisor position.

Education and Experience:

Bachelor's degree in accounting or related field preferred; and three to four years of related experience; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

Alabama Local Tax Institute of Standards and Training-Desired Alabama Municipal Revenue Officer Certification-Desired

IMPORTANT JOB FUNCTIONS

Promote a team atmosphere both intradepartmental and interdepartmentally. Trains, coaches, and instructs Revenue staff positions as needed. Oversees the review of internet, local and national publications and any other advertisements of rental by owners of vacation properties; makes sure individuals placing such advertisements are contacted for compliance with City regulations regarding payment of taxes in joint efforts with Code Enforcement. Ensures remittance is made to revenue staff and any delinquent penalties and interest are collected. Compiles program information and prepares reports. Provides statistical and general license information to the public, city departments and other government agencies. Performs related administrative tasks; maintains records of City revenue; audits preparation of paperwork on refunds and signs as final approval prior to supervisor approval; composes correspondence; coordinates mail out notices throughout the year; generates routine revenue reports; batches deposits; enters and posts batches in accounting system. Update business listings, forms, applications, and other information on the City website Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED

: General office equipment