Finance Administrator

Finance Administrator Michael Sullivan & Associates - 3.3 El Segundo, CA Job Details Full-time $31 - $45 an hour 1 day ago Benefits Paid holidays Dental insurance Flexible spending account Military leave Paid time off Cell phone reimbursement Snacks provided Vision insurance 401(k) matching Employee discount Life insurance Referral program Qualifications Business financial process improvement Accounting systems Financial close processing Internal controls Purchase orders Financial data reconciliation Microsoft Access Bachelor's degree in finance Regulatory compliance Process improvement Financial management report preparation Research Mid-level State tax Credit card payment processing Finance Invoice payment processing Analysis skills Managing budgets in a finance role Bachelor's degree Client services QuickBooks Accounting and finance experience ACH Deposits Bachelor's degree in accounting Month-end close Accrual accounting Accounting Communication skills Financial compliance Time management Full Job Description The Finance Administrator / Full Charge Bookkeeper supports the Director of Finance and Controller with full-cycle accounting and compliance, including managing AP/AR, performing bank and IOLTA reconciliations, posting receipts and disbursements, and maintaining revenue, WIP, and AR schedules. This role prepares monthly financial workpapers, assists with month-end close, and supports related-party accounting, while also processing employee expenses (Concur), issuing payments (check, card, ACH, wire), and preparing and filing local and state reports and taxes. The position also researches and resolves discrepancies, identifies process improvements, and maintains strong internal controls and confidentiality.

The FA will:

Generate financial reporting schedules for monthly, quarterly and annual reports. Maintain with the DOF the Revenue Summary reports including revenue, write-offs and income, and balance of WIP and AR. Ensure the accurate and timely processing of federal, state and local government agency reporting requirements, including annual CA 571 and related taxes for each office location, local business licenses, Census reports, Environmental reports and taxes as well as any other reports required to keep the firm in compliance and good standing with said agencies. Oversee the IOLTA account together with Billing Supervisor. Manage financial reporting for related party entities, including IEA and property holding entities.

• MUST RESIDE IN CALIFORNIA

• SoCal preferred, but not required

KEY RESPONSIBILITIES

Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks. Oversee bank accounts, including IOLTA. Issue payment via check, credit card and ACH/Wire as needed. Manage accounts receivable and accounts payable. Review and process EE expense reports using Concur. Prepare, track, and reconcile ledgers and budgets. Maintain accrual schedules workbook. Create financial and inventory reports. Prepare and file company local and state tax documents. Identify and correct miscalculations and financial discrepancies. Develop and streamline operational efficiencies. Stay current with all regulations, requirements, and laws.

JOB REQUIRMENTS

Bachelor's degree in finance, accounting, or similar; or proven work experience as a finance administrator or similar. Practical experience with accounting software (such as QuickBooks), databases (such as MS Access) and demonstrated proficiency in Excel. Able to quickly learn and adapt to new software and processes. A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts. Effective written and verbal communication skills. Works well in a team environment and with upper management. High level of critical thinking and logical analysis. Excellent organizational and time management skills. Able to work well under pressure and meet all deadlines. Maintains the highest standards of compliance and confidentiality.

BENEFITS

• Dental, Medical, and Vision Insurance
• Life Insurance
• Paid Time Off
• 11 Paid Holidays
• 401(k) + Employer Matching after 1-year
• Bonus Opportunities
• Regular Catered Meals
• Flexible Spending Account
• Career Advancement
• Continuous Training/Learning
• Employee Discount
• Potential to Work Remotely
• Holiday Parties
• Employee Referral Program
• Free Snacks & Beverages
• Cell Phone Reimbursement
• Military Leave
• Premium Office Location
• Ease of Access to Public Transit
• Casual Dress Code Michael Sullivan & Associates is a groundbreaking law firm that provides first-rate litigation defense for the Workers' Compensation industry.

We publish the highly respected Sullivan on Comp legal treatise and conduct live training seminars and webinars. The firm develops positive relationships with clients through superior legal services and has grown rapidly since its inception in 1996. Why are you still reading? We would love to hear from an experienced Client Services Specialist like you! Please submit your resume and cover letter by clicking the apply button. No calls or faxes, please. The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment. Michael Sullivan & Associates LLP provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.