Accounting Operations Manager

Finance ◄ Back to All Categories Accounting Operations Manager

GENERAL DESCRIPTION

The Accounting Operations Manager plays a key leadership role within the Finance Department and plays a crucial role in supporting the financial operations of the city. Reporting directly to the Finance Director, this position is responsible for overseeing various critical financial areas and ensuring the accuracy, compliance, and efficiency of financial information. The Accounting Operations Manager will manage a team of professionals and collaborate with cross-functional teams to achieve the city's financial goals. This position is responsible for managing and coordinating activities related to accounts payable, revenue, insurance, and the accounting information system. Work includes budget preparation and monitoring, coordinating the development of rates and fees, conducting research projects, management of grants, financial services and processes, and overseeing daily accounting operations and financial reporting. This position is part of an analytical team supporting the efforts of a customer service-oriented organization working in a collaborative manner to foster teamwork, coordination, and financial and analytical support across the department and the city organization. Additionally, this position supervises and leads a team of employees to ensure efficient financial processes and compliance.

ESSENTIAL JOB FUNCTIONS

The following duties provide a general list of tasks. The position may or may not perform all the tasks listed and/or may be required to perform additional or different duties from those set forth below to address business needs and evolving business practices: Oversee the day-to-day financial operations, including: Accounts payable

• manage payment processing, vendor relations, and expense tracking. Revenue
• Monitor revenue streams, collections, and financial reporting. Insurance
• Coordinate insurance coverage, claims, and reconciliations. Retirement
• Oversee Florida Retirement System payments and reconciliations along with Principal reconciliations. Accounting Information System
• Supervise the maintenance and utilization of software systems.

Involvement in general ledger maintenance, ensuring accurate recording of financial transactions. Conduct regular balance sheet reconciliations, providing detailed explanations of account balances. Review and approve journal entries. Perform bank reconciliations to ensure accuracy and completeness. Manage cash flow, inter-fund transfers, and treasury functions. Oversee the invoice review and approval process. Ensure timely and accurate processing of vendor payments. Develop and maintain documentation for federal and state grant programs. Ensure compliance with grant requirements and reporting. Prepare variance reports as needed. Monitor and track capital assets, including acquisitions, disposals, and depreciation. Collaborate with departments to maintain accurate records of fixed assets. Prepare financial reports, statements, and analyses for internal and external stakeholders. Coordinate the reporting for all monthly, quarterly, and annual state and federal reports and returns. Preparation of Annual Comprehensive Financial Report (ACFR) in accordance with the Government Accounting Standards Board (GASB) for submittal to Government Finance Officers Association (GFOA) for the Certificate of Achievement for Excellence in Financial Reporting (COA). Assist in presenting financial information to city management, city officials, committees, and the public. Responsible for coordinating and overseeing the annual external audit. Ensure compliance with audit requirements and address any findings. Implement new GASB pronouncements. Draft notes and financial statements. Responsible for preparing the city's annual budget and CIP document. Creates the budget book in accordance with the Government Finance Officers Association (GFOA) standards. Monitors and makes necessary amendments to ensure financial stability and compliance. Manage the city's debt portfolio, including bond issuances and repayments. Monitor debt service schedules and compliance. Prepare and submit required financial reports to state and federal agencies. Ensure accurate and timely compliance with reporting obligations. Establish and maintain effective internal controls. Ensure compliance with relevant laws, regulations, and accounting standards. Implement and maintain internal controls to safeguard city assets. Analyze historical cash flow data to predict future inflows and outflows. Prepare short-term and long-term cash flow projections. Identify potential liquidity gaps and recommend strategies to address them. Work closely with other city departments, external auditors, and agencies. Communicate financial matters effectively to diverse audiences. Lead and mentor a team of accounting professionals. Provide guidance, training, and performance evaluations. Assume responsibilities related to finance matters when the Finance Director is unavailable. Qualifications

EDUCATION AND EXPERIENCE

• Bachelor's degree in finance, accounting, or a closely related field required.
• Minimum 5 years supervisory experience in professional public sector accounting including finance, payroll, budgeting and general accounting or any combination of education and experience that provides the desired knowledge, skills and other characteristics.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

• Must possess and maintain a valid Florida driver's license. Applicants who possess a valid out of state driver's license must obtain the Florida license within ten (10) days of employment.
• Possess a Certified Public Accountant (CPA) certification or Certified Government Finance Officer (CGFO) certification is highly desirable.

Special Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of accounting principles and practices.
• Knowledge of federal, state and local laws, statutes and ordinances pertaining to municipal fiscal affairs and general and special fund accounting.
• Good communication and customer service skills.
• Knowledge of office procedures and equipment including computers and financial application software.
• Skill in supervising professional and clerical personnel.
• Skill in communicating effectively orally and in writing, including the development of accounting policy and procedure manuals.
• Skill in establishing and maintaining effective working relations with Council, City staff and the public.
• Skill in analyzing financial systems, procedures and controls to recommend improvements.

PHYSICAL DEMANDS

• Acceptable vision (with or without correction)
• Acceptable hearing (with or without correction)
• Bending
• Prolonged periods of sitting while using a computer and reviewing financial documents.
• Can at sometimes require exerting up to 20 pounds of force occasionally to pick up and or move
• objects from one area to another.
• Physical abilities such as manual dexterity, hearing, mental acuity, typing, reaching, repetitive
• motion, speaking, talking, visual acuity, and walking are required.

ENVIRONMENTAL CONDITIONS

• Works primarily in an office setting with standard office equipment (computers, printers, calculators, etc.).
• Works a standard Monday-Friday schedule, though extended hours may be required during
• peak financial periods (e.g., tax season, audits, fiscal year-end, etc.).
• Alternative work schedules may be offered at the discretion of upper management.
• Interacts with colleagues, customers, and management in a professional manner.
• Works with sensitive financial information requiring discretion.

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