Office and Accounting Manager

Takken's Shoes is a locally owned and operated retail business that has been serving the Central Coast for 89 years. We are looking for an inspired individual and qualified individual to manage our back-office and basic accounting functions at our corporate office in Paso Robles. This position encompasses a diverse set of administrative, basic accounting, and basic human resource duties essential to operating a small business. In many ways this position is the "glue" that keeps the front end of the business focused and on track and is perfect for an individual who wants to engage meaningfully at all levels of the business. The following list of duties is provided to illustrate some of the key responsibilities of the position.

KEY AREAS OF RESPONSIBILITY

This position encompasses duties in general office administration, accounting, human resource management, and customer service. Below is a list of typical duties of this position.

BASIC ORGANIZATION

Maintaining an efficient physical and digital filing systems for records in accounting, payroll, employee, and accounts receivable; general back-office organization/upkeep; answering and returning incoming phone calls, taking messages; email correspondence to our retail stores, vendors, accounts receivable customers, online customers; store and office supply orders; general clerical duties.

TYPICAL RECURRING DAILY DUTIES

Update company banking; communication/follow up with retail stores, paperwork uploads; updating cash planning workbooks; recording transactions in Quickbooks; processing customer refunds; downloading online orders and starting the fulfillment process; correspondence with online customers; processing online sales and returns through the point of sale.

ACCOUNTS PAYABLE MANAGEMENT

Inputting bills into Quickbooks; reconciling supplier payables; correspondence and communication with suppliers; reconciling incoming orders with billing; managing inventory returns for credit.

ACCOUNTS RECEIVABLE MANAGEMENT

Inputting charge sales into Quickbooks; preparing billing for charge account customers; correspondence and follow up with corporate customers; creating vouchers as needed; processing payments received; accounts receivable aging review and follow up.

MONTH END ACCOUNTING

Record various month-end general journal entries in Quickbooks; create and upload monthly reporting to CPA; correspondence with CPA; Reconcile bank and credit card accounts; Reconcile basic ledger accounts;

PAYROLL:

Monitor time clock and scheduled hours; collect payroll information; prepare company bi-monthly payroll in Quickbooks.

EMPLOYEES.

Maintain Employee files; assist with collecting and completing employee files during the on boarding process; correspond with 3 rd party HR company to ensure all postings are in compliance; track sick and vacation time.

SETTING THE TONE

Setting a standard of excellence and creating office structural elements that will extend to the retail stores while providing organizational support to the retail locations.

REQUIRED PROFESSIONAL SKILLS.

The individual best suited to this position will have the following professional skills and/or experience: Having a Bachelor's degree in accounting is ideal, but not required as long as the individual has at least 3 years comparable work experience. Minimum 2 years experience working with both accounts receivable and accounts payable. Minimum of intermediate level skills with Quickbooks, Excel, Word, outlook, Microsoft 365 (or similar); comfortable with computers; cloud-based systems. Knowledge of accounting, data, and administrative. management practices and procedures. Knowledge of clerical practices and procedures. Familiarity of human resources management practices and procedures. Knowledge of business and management principles.

REQUIRED PERSONAL SKILLS.

The individual best suited to this position will have the following personal skills, traits, beliefs, or goals. Long-term minded; team player; respectful; fair; even-tempered. Positive, pleasant personality; someone who works well with others and can appreciate being an integral part of the team. Honest; loyal; hard working; appreciates others and likes being appreciated. Responsible; dependable; trustworthy. Organized; disciplined, practical; able to look at the big picture and break down the tasks and see how tasks support the whole. Excellent time management skills and ability to multitask and prioritize work for self and others. Attention to detail and problem-solving skills; able to provide practical solutions. Excellent written and verbal communication skills. Strong organizational and planning skills.

Position type:

Full Time Schedule:

Monday - Friday (8:30 am - 5:30pm) Compensation type: Hourly Corporate culture is an important part of our daily work experience. Recruiting like-minded people who contribute positively and uniquely to our work environment is one of our top considerations when hiring. Our goal is to always maintain a workplace that is positive, empowering and promotes personal and professional skill development. We also believe in balancing serious work with a little fun. If you have the energy, passion and skills to succeed in this position we want to meet you! Please send us your resume and we look forward to meeting you!

Job Type:

Full-time Pay:

$23.00 - $27.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance Ability to

Relocate:

Paso Robles, CA 93446: Relocate before starting work (Required)

Work Location:

In person