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Job Description
ACCOUNTING MANAGER
NEW
HAVEN, CT
Are you ready to take your career to the next level with purpose and innovation? At Hotel Marcel, the first net-zero energy hotel in the United States, you'll find a workplace that's as inspiring as it is groundbreaking. We value your expertise and entrepreneurial spirit, offering the support and framework to help you thrive. Hotel Marcel, Tapestry Collection by Hilton Hotel Marcel is a historic rehabilitation and adaptive reuse of the mid-century modern Armstrong Rubber Company Building aka Pirelli Building, originally designed by Marcel Breuer in 1967. The building is sustainable with LEED Platinum certification, solar power from the rooftop, parking canopy arrays to provide 100% of electricity for lighting, heating and cooling, and much more. The hotel is the first Passive House certified hotel and the first net-zero energy hotel in the United States. It has165 rooms, a full-service restaurant, and 7,000 square feet of meeting space. True to the Tapestry brand style expect a unique boutique feel that combines local experiences, modern designs, and intimate service. Join us and grow your career while being part of a revolutionary approach to hospitality. This is more than a job—it's an opportunity to make an impact and help redefine the future of sustainable travel.
Description:
The Accounting Manager's primary role is overseeing the day-to-day operations of the hotel and food and beverage accounting and payroll needs including general accounting, accounts payable, daily reporting, accounts receivable/collection, income audit, payroll, employee on-boarding and general cashiering functions.
PRIMARY RESPONSIBILITIES
Operate in accordance within Hotel and Brand standards
Attend all management training as requested by the General Manager and the Corporate office
Assist in creating and implementing best practices and procedures for the property regarding accounting
Ability to create, develop and make formal presentations using audio/visual aids
Assist in fostering and maintaining a friendly and welcoming culture amongst colleagues
Provide overall direction, coordination, and ongoing evaluation of operations and how they coincide with accounting operations
Ability to quickly evaluate alternatives and decide on a plan of action
Report all safety hazards and suspicious person or activities to Security
Know all safety and emergency procedures and your role in assisting during these times
Associate is held accountable for all duties of this job
Process daily revenue and expense reporting Create and lead a comprehensive training program instilling a culture of service and follow through
Documents and communicates associate challenges with the General Manager and appropriate Department Heads
Review all potential safety and security issues and implement corrective action steps
Monthly audit of General Cashier safe
Process all new hires and assist department heads with onboarding of all team members
Operate in compliance with all local, state and federal laws and government regulations.
Protect operations by keeping financial, proprietary information, and plans confidential, as well as the privacy and security of all guests and coworkers.
Maintain and secure assets by establishing, monitoring, and enforcing internal financial controls for all departments.
Monitor and maintain all contracts, leases, and other legal and financial records.
Accurate posting of Accounts Payable and Accounts Receivable; maintaining well organized files and up to date reports.
Reconciling bank statements and credit card statements.
Research cash receipts, coding and posting of receipts, and unallocated cash.
Verify and approve all vouchers and petty cash receipts for payment.
Ensure that all invoices have been approved, properly ordered and received with required backup paperwork before entering into accounting software. Payments are made only for properly ordered and received items.
Develop relationships and communication lines with vendors; responding to all vendor inquiries in a timely manner, following up with past due accounts and invoices until issue is resolved.
Analyze vendor accounts and negotiate extended terms with vendors to maximize cash flow opportunities.
Prepare accurate period-end closing procedures, reports, and financial statements as specified.
Prepare budgets with managers by establishing schedules; collecting, analyzing, and consolidating financial data, recommending forecasting plans.
Assist in development of Risk Management program. Assist in submitting and maintaining general liability, property, and Worker's Compensation claims as well as preventative measures
Process payroll for employees; monitoring wages, tips, hours, and overtime.
Responsible for knowing all emergency procedures
Assist in projects and other duties as directed by the General Manager and Director of Restaurants Coach associates how to resolve and de-escalate conflicts
Instill a calm, organized approach in all situations
REQUIREMENTS
3 years' experience in hospitality or food and beverage preferred Bachelor's degree in accounting or finance required
Previous experience and knowledge of StayNTouch Software, Digital Dining, and M3 Hospitality Accounting a plus
Familiarity with all local and state laws
Proficiency in Microsoft applications is required
Clear, concise written and verbal communication skills
Excellent service & communication skills
Strong technical skills
Excellent time management skills
Strong organizational skills
Computer and telephone skills required
Excellent listening skills
Exceptional detail in follow-up
Creative problem solving skills
Basic mathematical skills required
Strong attention to detail
