Finance Manager

Class Title Finance Manager Class Code 074 Salary $72.13

• $97.

37 Hourly Definition Benefits Description

DEFINITION

Under administrative direction, plans, organizes, manages, and provides oversight for all functions and activities related to budgeting, payroll, accounts payable and receivable, assessment billing, financial transaction processing, record keeping financial reporting, and long-term financial planning and forecasting; coordinates the annual audit and serves as the chief liaison with external auditors; develops and monitors control systems designed to protect the District's assets; manages financial aspects of capital improvement projects and fixed assets; coordinates assigned activities with other District functions, officials, outside agencies, and the public; fosters cooperative working relationships among District functions and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the General Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over professional, technical, and administrative support staff through subordinate levels of management and supervision.

CLASS CHARACTERISTICS

This is a management classification that oversees, directs, and participates in all activities of the Finance functions, including short

• and long-term planning and development and administration of policies, procedures, and services.

This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities while also serving as a member of the Leadership Team. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the assigned functions with those of other District functions and outside agencies and managing and overseeing the complex and varied functions of the assigned areas. The incumbent is accountable for accomplishing planning and operational goals and objectives and for furthering District goals and objectives within general policy guidelines. Examples of Typical Job Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assumes full management responsibility for all Finance functions, programs, services, and activities, including finance, budgeting, accounting, purchasing, and assessment billing. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the assigned functions; establishes, within District policy, appropriate budget, service, and staffing levels. Manages and participates in the development and administration of the assigned annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, supplies, programs, and capital improvement projects; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability and conformance with District standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. Contributes to the overall quality of the assigned functions by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. Coordinates the development and administration of the entire District's annual operating and capital improvement budget; provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to District functional areas. Establishes the District's central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; responds to and implements audit recommendations; acts as a resource for the General Manager and Board of Directors; ensures compliance with federal, state, and local government accounting and financial reporting standards and controls. Develops and monitors control systems designed to protect the District's assets. Manages and participates in all activities related to the District's accounting function, including the accounting system, accounts payable, accounts receivable, processing and issuance of checks and warrants, and cash receipts. Maintains and reconciles a variety of ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records; performs month-end, fiscal year-end, and calendar year-end accounting system processing. Prepares and analyzes a variety of complex financial reports, statements, and schedules; prepares new-year, mid-year, year-end and special reports, including the State Controller's Report, Comprehensive Annual Financial Report (CAFR), and the Popular Annual Financial Report (PAFR). Coordinates the annual audit and serves as the chief liaison with external auditors. Prepares, calculates, and analyzes a variety of financial reports and data in the preparation of the annual operating and Capital Improvement Program budgets. Oversees solid waste and wastewater assessments including preparing charges. Assists in the preparation of agenda items for Board of Directors review, including preparation and/or review of the financial review section of agenda reports prepared by other departments. Participates in the development, revision, and maintenance of policy and procedure manuals governing fiscal matters; monitors financial procedures of all District functions, including internal audits and checks and balances; ensures that necessary corrective actions are taken. Provides information to District staff regarding financial policies and procedures; interprets policies and procedures for all District functions. Reports financial information and provides special reports to the District Treasurer regarding investment of District funds. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. Represents the assigned functions to other District functions, elected officials, and outside agencies; explains and interprets District programs, policies, and activities; negotiates and resolves significant and controversial issues. Conducts a variety of organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the Board of Directors, Citizens Advisory Commission (CAC) and a variety of boards and commissions. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of accounting and finance, and other services as they relate to the area of assignment. Maintains and directs the maintenance of working and official files. Monitors changes in laws, regulations, and technology that may affect District operations; implements policy and procedural changes as required. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. May serve as General Manager in the absence of the General Manager. Performs other duties as assigned.

Qualifications Knowledge of:

Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management. Principles and practices of public agency finance, including general and governmental accounting, auditing, and reporting functions. Principles and practices of public agency budget development and administration and sound financial management policies and procedures. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations, including pronouncements of the Governmental Accounting Standards Board (GASB). Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned division. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Record-keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

Ability to:

Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. Recommend and implement goals, objectives, and practices for providing effective and efficient services. Manage and monitor complex projects, on-time and within budget. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Evaluate and develop improvements in operations, procedures, policies, or methods. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Analyze, interpret, summarize, and present technical information and data in an effective manner. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Effectively represent the assigned functions and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Establish and maintain a variety of filing, record-keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate effectively, both orally and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: A Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or a related field and five (5) years of management and/or administrative finance and accounting experience, including three (3) years of supervisory experience.

Licenses and Certifications:

Certified Public Accountant (CPA) is highly desirable. Supplemental Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing District policies and procedures.

CAFETERIA PLAN

Full-time employees receive a monthly contribution amount to pay for District-offered medical, dental and vision insurance plans plus other ancillary benefits. The contribution amount is based on the employees' elected medical plan tier. Employee only

• $1,200 Employee + 1
• $1,650 Employee + 2 or more
• $2,140 RETIREMENT BENEFIT The District contracts with California Public Employees Retirement System (CalPERS).

The monthly retirement allowance is determined by age at retirement, years of service credit and final compensation. The basic benefit is 2% of final compensation for each year of credited service upon retirement at age 55, 60, or 62.

WORK SCHEDULE

Full-time Administrative employees work a 9/80 schedule. Full-time Wastewater employees work a 4/10 schedule.

TELECOMMUTING

Eligible classifications work a hybrid schedule with up to 3 days a week of telecommuting. MEDICAL The District offers medical insurance through CalPERS. Employees elect the plan and tier of their choice.

DENTAL, VISION, & SUPPLEMENTAL LIFE INSURANCE

The District offers dental vision, and supplemental life insurance through Special District Risk Management Authority.

LIFE INSURANCE, ACCIDENTAL DEATH AND DISMEMBERMENT

(AD&D)

INSURANCE

the District pays for a Life Insurance/AD&D policy for all full-time employees that provides a $50,000 coverage. Full-time employees are eligible on the first day of the month on or after completing 90 days of continuous employment. Part-time employees are ineligible for this benefit.

LONG-TERM DISABILITY INSURANCE

the District pays for a non-work related Disability Insurance plan for all full-time employees that pays up to 60% of an employee's basic monthly earnings not to exceed $5,000 per month following a 90 day waiting period of continuous disability. Full-time employees are eligible on the first day of the month on or after completing 90 days of continuous employment. Part-time employees are ineligible for this benefit.

CELL PHONE ALLOWANCE

$479.96 annually for non-exempt employees/$960 for exempt employees.

EMPLOYEE ASSISTANCE PROGRAM

(EAP) The EAP provides confidential counseling, education and referral on work and life challenges 24 hours a day, seven days a week.

RETIREMENT HEALTH SAVINGS PLAN

(RHS) through MissionSquare. Employees contribute 1% of their base salary and the District matches 1%. Funds can be used to pay healthcare premiums and out-of-pocket expenses in retirement. Employee amount is 100% vested immediately. Vesting in the employer contributed amount occurs at 5 years of service with the District, at which time there is 100% vesting.

BILINGUAL PAY

Eligible employees who are certified and designated as "District Translators" shall receive premium pay for the performance of bilingual written and/or oral skills.

WASTEWATER MAINTENANCE EMPLOYEES PREMIUM PAY

Employees who are routinely and consistently assigned to repair and maintain sewer systems shall receive a premium pay of 1.5% of their base pay for each California Water Environment Association Collection System Maintenance and/or Electrical Instrumentation Grade Certification level achieved.

WELDER PREMIUM PAY

Employees who are routinely and consistently assigned to repair sewer manhole covers by application of welding skills and who possess a current welding certification, shall receive a premium pay of 1.5% of their base pay.

STANDBY PAY

The Primary Standby Person will be paid a flat rate of $75 per day and the Secondary Standby Person will be paid $50 per day.

SHIFT DIFFERENTIAL PAY A

non-exempt Wastewater Maintenance Worker or SCADA Technician/Industrial Electrician employee required to work a shift cleaning sewer lines between the hours of 6:00 p.m. and 5:00 a.m. will be compensated an additional 7% above the employee's base hourly rate of pay for hours worked during that time period.

CLOSED CIRCUIT TELEVISION

(CCTV) PAY Employees who successfully pass the Pipeline Assessment & Certification Program from the National Association of Sewer Service Companies, and who routinely televise, view, and analyze CCTV of sewer pipes as part of their regular duties, shall receive a premium pay of 1.5% of their base pay.

MANHOLE ASSESSMENT CERTIFICATION PAY

Employees who are routinely and consistently assigned to repair and maintain sewer systems shall receive a premium pay of 1.5% of their base pay for successfully passing the Manhole Assessment & Certification Program (PACP) from the National Association of Sewer Service Companies (NASSCO.)

COMMERCIAL DRIVER'S LICENSE PAY

Employees who are required to maintain a Commercial Driver's License, Class "C" or who maintain a Class "A" for the performance of their assigned job duties, will receive an annual pay of $520.

OPTIONAL BENEFITS DEFERRED COMPENSATION PLAN

(457B) This voluntary 457 Plan through Empower provides employees with the opportunity to invest a portion of their salary on a pre-tax basis. The plan includes a hardship loan option.

TECHNOLOGY LOAN PROGRAM

The District will assist with the purchase of technology equipment and software for personal use by granting an interest free loan in the amount of $200

• $2,000.

. Employees are eligible after six months of service.

TUITION REIMBURSEMENT PROGRAM

Full-time employees, who have completed six months of service, are eligible for tuition reimbursement for a maximum of $5,000 per year for educational courses in order to foster personal development in job-related areas as well as career advancement.

SUPPLEMENTAL INSURANCE

The District offers optional Short-Term Disability Insurance; Hospital Insurance; Cancer Insurance; Specialized Health Event and Accident Insurance through

AFLAC. WELLNESS PROGRAM REIMBURSEMENT

The District encourages employees to achieve and maintain a healthy lifestyle through physical fitness. Employees will be reimbursed up to $25 per month for eligible Wellness Program items.

REWARDING IDEAS PROGRAM

The Rewarding Ideas program is an employee suggestion program that encourages employees to generate ideas for organizational improvements. Monetary rewards range from $100 to $1,000.

LEAVES SICK LEAVE

Full-time employees accrue sick leave at the rate of 3.70 hours per pay period. Part-time employees who work 30 or more days in a year are entitled to 40 hours of paid sick leave.

VACATION

Full-time employees accrue 92 to 284 vacation hours annually based on years of service. Employees may use vacation after six months of continuous service.

HOLIDAYS

The District observes the following 12 holidays: New Year's Day; Labor Day; Martin Luther King Day; Thanksgiving (Wednesday

• Friday);President's Day; Veteran's Day; Memorial Day; Christmas Eve; Christmas Day; Fourth of July.

Employees also receive two floating holidays to be used incrementally by the end of the fiscal year.

COMPENSATORY

(COMP) TIME Comp time is used like vacation and may also be used like sick leave. Comp time is accrued by converting overtime hours to Comp time off hours.

ADMINISTRATIVE LEAVE

Exempt full-time employees receive 40 hours of Administrative Leave each fiscal year.

CALIFORNIA FAMILY RIGHTS ACT

(CFRA) LEAVE Provides eligible employees with up to 12 weeks of unpaid, job-protected leave to care for their own serious health condition or a family member with a serious health condition, or to bond with a new child.

BEREAVEMENT LEAVE

Full-time employees are entitled to up to 5 working days per incident for the death of an immediate family member. This is a general outline of employee compensation and fringe benefits. For a complete explanation of benefits, benefit eligibility and restrictions, please refer to the Employee Handbook or Benefit Plan Documents.