Construction Accounting/Office Manager

Construction Accounting/Office Manager Alliance Steel Construction, Inc. Superior, WI Job Details Full-time $62,000 - $75,000 a year 1 day ago Benefits Health insurance 401(k) Paid time off Opportunities for advancement Qualifications Accounting systems Vendor management Financial reporting Attention to detail Task prioritization Contracts Regulatory/legal compliance standards in production Construction administrative experience Adaptability Full Job Description Construction Operations & Accounting Office Manager Alliance Steel Construction Position Summary Alliance Steel Construction is seeking a highly organized and detail-oriented Construction Operations & Accounting Office Manager to oversee the financial, administrative, compliance, and operational functions of the company. This key leadership role works directly with company ownership, project managers, employees, clients, subcontractors, and government agencies to support accounting operations, construction administration, project documentation, employee onboarding, insurance management, and office operations. The ideal candidate is self-motivated, adaptable, and capable of managing multiple priorities in a fast-paced construction environment while maintaining a high level of accuracy and professionalism. Primary Responsibilities Accounting & Financial Administration Manage day-to-day accounting functions including bookkeeping, accounts payable, accounts receivable, invoicing, expense tracking, and financial record maintenance. Process payroll and assist with certified payroll and prevailing wage reporting requirements. Perform bank reconciliations and maintain accurate financial records. Assist with budgeting, cost tracking, and financial reporting. Maintain accounting records using Deltek ComputerEase and related accounting systems. Office Operations & Administration Oversee daily office operations and administrative functions. Manage filing systems, company records, correspondence, and document retention. Coordinate calendars, meetings, project schedules, site visits, and company events as needed. Provide front desk support, answer multi-line phone systems, and maintain professional communication with clients and vendors. Assist ownership with operational reporting, special projects, and company initiatives. Human Resources & Employee Administration Coordinate employee onboarding, personnel files, and employment documentation. Support training and development initiatives. Maintain employee records and HR-related documentation. Assist with benefits administration and enforcement of company policies and procedures. Construction Administration & Compliance Support project managers with submittals, contract documents, project tracking, and construction documentation. Assist with federal contract compliance requirements and reporting. Maintain company licenses, registrations, certifications, and compliance records. Coordinate project documentation and ensure compliance with contractual requirements. Support vendor management and maintain relationships with subcontractors, suppliers, and project stakeholders. Insurance & Risk Management Manage company insurance policies, renewals, and certificates of insurance. Coordinate project-specific insurance requirements and compliance documentation. Communicate with insurance providers, brokers, and project stakeholders regarding coverage needs. Communication & Team Support Coordinate communication between project teams, ownership, clients, subcontractors, vendors, and government agencies. Facilitate team meetings and assist with project progress reporting. Maintain a professional and positive office environment while supporting company goals and project success. Qualifications Associate's degree in Accounting, Business Administration, Construction Management, or related field preferred. Experience in construction accounting, office management, bookkeeping, operations management, project coordination, or construction administration. Construction industry experience strongly preferred. Experience with Deltek ComputerEase, QuickBooks, or similar accounting software. Knowledge of payroll processing, budgeting, bookkeeping, and financial recordkeeping. Familiarity with construction documentation, contract administration, and compliance requirements. Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and deadlines while maintaining attention to detail. Ability to work independently and exercise sound judgment with minimal supervision. What We Offer Competitive compensation based on experience. Paid time off and company-sponsored benefits. Opportunity to work directly with company leadership. Diverse responsibilities with opportunities for professional growth and advancement. Collaborative team environment supporting commercial, federal, and specialty construction projects. Alliance Steel Construction is an equal opportunity employer committed to professionalism, accountability, and excellence in the construction industry.

Pay:

$62,000.00 - $75,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person