Job DescriptionJob Description HOA / Condominium Accounting & Financial Controls Specialist (AppFolio
- Reserve Accounting
- Balance Sheet Reconstruction
- HOA Compliance) Position Summary Portview Management is seeking a highly experienced accounting and financial controls professional to lead the correction, restructuring, and ongoing oversight of condominium and HOA financial reporting.
This role is focused on resolving complex balance sheet issues, reserve accounting inconsistencies, special assessment tracking, interfund reconciliations, and historical transaction cleanup associated with HOA/condominium associations transitioning from prior management companies. The ideal candidate will possess strong technical accounting expertise combined with practical experience in HOA/condominium accounting environments, reserve structures, AppFolio, and Florida condominium financial compliance requirements. Primary Responsibilities Balance Sheet Reconstruction & Cleanup Analyze and correct inaccurate or misclassified balance sheet accounts. Reconcile reserve balances, operating cash, special assessment funds, and interfund activity. Identify historical journal entry errors and improper GL usage. Resolve negative reserve balances, unsupported liabilities, and unreconciled receivable/payable accounts. Review historical transitions from prior management companies and validate opening balances. Reserve & Special Assessment Accounting Structure reserve accounting in accordance with: Florida Condominium requirements SIRS reserve frameworks Component-based reserve funding
Track:
General reserves SIRS reserves Insurance reserves Special assessments Create clean reserve fund structures and corresponding equity/liability presentations. Ensure reserve cash accounts properly reconcile to reserve obligations. AppFolio Financial Oversight Review and redesign AppFolio chart of accounts structure. Build reporting structures that clearly distinguish: Operating Reserve Assessment Loan-related activity Implement controls to prevent future reconciliation issues. Audit & Compliance Support Prepare audit-ready schedules and reconciliations.
Assist with:
Compilation reviews Annual audits Opening balance validation Required Qualifications Technical Accounting Experience 5+ years of senior accounting experience in: HOA/condominium accounting Property management accounting Fund accounting Non-profit or association accounting Strong understanding of: Accrual accounting Balance sheet reconciliations Cash basis vs accrual impacts Fund accounting concepts Software Experience Advanced AppFolio experience required Experience with accounting system cleanup and chart of accounts restructuring.
HOA/Condominium Knowledge Strong knowledge of:
Reserve accounting Special assessments SIRS reserve structures Florida condominium accounting practices Transition accounting between management companies Board financial reporting Company DescriptionCondominium Property Management CompanyCompany DescriptionCondominium Property Management Company
