Position Summary The Finance Operations Specialist supports the accounting and financial management functions of the organization. This position is responsible for maintaining accurate accounting records, reconciling accounts, and preparing financial reports in compliance with generally accepted accounting principles (GAAP) and Division of Early Learning (DEL) accounting standards. The Finance Operations Specialist assists with reporting, budget monitoring, and the preparation of financial statements to ensure transparency and accountability of all funding sources. Essential Duties and Responsibilities General Accounting, Financial Reporting & Analysis Prepare and assist with monthly financial reports, grant expenditure tracking, and budget monitoring for grants, programs, and departments. Perform full monthly and annual reconciliation of payments tied directly to the state database system to ensure strict audit compliance. Coordinate financial reporting and workflow alignment with outside contracted accountants as appropriate. Ensure strict organizational compliance with all internal financial policies, external funding regulations, and DEL accounting standards. Accounts Payable, Procurement & Cash Operations Review and process accounts payable, ensuring proper coding and timely approval according to grant and fund restrictions. Review, record, and execute bank reconciliations and cash receipts for electronic deposits. Prepare and record purchase orders (POs) and purchase requisitions in strict compliance with ELC purchasing policies and DEL regulations. Maintain comprehensive ELC vendor files, valid W-9s, and ensure 1099s are accurately compiled and reported to providers and the IRS annually. Partner with internal departments to prepare formal bid invitations and Requests for Proposals (RFPs), and analyze subsequent vendor quotes. Prepare the Annual Vendor report for the conflict-of-interest process in compliance with procurement rules. Payroll & Travel Administration Coordinate initial payroll preparation, process payroll journal entries, and manage monthly benefit allocations. Provide essential backup for weekly payroll processing to ensure 100% operational continuity for all team members. Review and process employee travel requests, ensuring proper documentation and strict policy compliance. Provider Monitoring, Compliance & Fraud Prevention Provide daily task supervision to the Accounting/Finance Assistant during Tier 1 Monitoring and the closed center closing process. Oversee financial adjustments originating from post-payment attendance monitoring of VPK and SR providers, including tracking routine reconciliations and active closures. Support the Finance Manager with fraud referrals, overpayment calculations, and proactive recoupment activities to minimize improper payments. Perform other related fiscal duties and special projects as assigned by management.

Qualifications Education:

Associate's degree in accounting, Finance, or related field required.

Experience:

Minimum of 2-4 years of accounting experience; nonprofit or fund accounting experience strongly preferred.

Skills:

Knowledge of GAAP and nonprofit accounting principles. Proficiency in accounting software such as MIP Fund Accounting. Strong Excel skills and ability to analyze and interpret financial data. Excellent attention to detail, accuracy, and organizational skills. Ability to handle multiple tasks and meet tight deadlines. Strong written and verbal communication skills. Commitment to the mission and values of the organization.

Other Requirements:

Valid Florida driver's license, reliable transportation, and ability to pass a Level II background screening. Work Environment Work location varies based on the needs of the organization and may include a combination of office, community, and hybrid settings. Ability to sit or stand for extended periods and lift up to 25 pounds for event materials. Must have reliable transportation and a valid Florida Driver's License.

Pay:

$46,000.00 - $60,000.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Application Question(s): What interests you in this position and working with an Early Learning Coalition (ELC)? Tell me about yourself and your background in finance, accounting, reimbursement, or administrative operations? What experience do you have with Excel or other reporting/database systems? Have you worked with any state/government database? How comfortable are you learning new software and state systems? Have you worked in an environment where compliance with policies and regulations was critical? How do you prioritize multiple deadlines when several tasks are due at the same time? Tell me about your experience providing customer service to external customers, vendors, providers, or clients. Are you comfortable cross-training and performing duties outside your primary responsibilities when needed?

Work Location:

In person