Job Description:

Department

FINANCE ADMINISTRATION & BUDGE

(BL-BAP-IUBLA) Department Information The Office of Finance, Administration and Budget (FAB) supports fiscal management, budgeting, analytics, and strategic planning for IU Bloomington. Collaborating with senior leadership and campus partners, FAB aligns annual budgets with forecasts, offers predictive insights, and identifies opportunities and risks to inform strategic decisions. Job Summary Department-Specific Responsibilities Provides financial support to assist several different responsibility centers (RCs) on the Bloomington campus. Serves as the primary processor of financial documents, including Indiana University (IU) and IU Foundation payments and reimbursements, requisition creation, payroll processing, HRMS edoc processing, receipts, invoices, and other financial transactions. Ensures financial policy compliance. General Responsibilities Performs financial and administrative tasks, with minimal supervision, related to processing financial or other administrative records. Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators. Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.). Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits. Assists in designing, documenting, and implementing processes. Processes payroll and verify accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments. Monitors financial accounts and ensures timely payments are made to payees. Responds to inquiries regarding financial and/or personnel policies and procedures. Take the lead on the most complex cases within their scope of work. Serves as liaison to department and/or other university divisions. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required High school diploma or equivalent (such as HSED or GED). Preferred Associate's degree.

WORK EXPERIENCE

Required 4 years of relevant experience. SKILLS Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Highly thorough and dependable. Possesses a high degree of initiative. Ability to build strong customer relationships. General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS). Experience in managing and documenting workflows, processes, and/or data entry. Basic understanding of technology. Ability to use standard office equipment such as phone, fax, scanner, etc. Proficiency in computer systems, including standard Office software. Basic accounting and financial skills; ability to reconcile accounts. Demonstrated ability to apply concepts and policies to daily work functions. Good oral and written communication skills. Ability to clearly present material and make it accessible to a specific audience. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation. Work Location Bloomington, Indiana This is an in-person position Advertised Salary $20.00 - $21.00 per hour based on experience. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification Career Level:

Mastery FLSA:

Nonexempt Job Function:

Finance Job Family:

Financial Administration Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us Request Support Telephone:

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Accounting and Financial Support Specialist (Financial Administration Coordinator), Office of Finance, Administration and Budget