Factoring Operations Specialist

Job Title:

Factoring Operations Specialist Location:

West Henrietta New York 14586

Duration:

12 months

Schedule:

8:30am to 5:00pm EST Position Summary The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio. Key Responsibilities Funding & Reconciliation

• Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
• Ensure all reconciliations are accurate, auditable, and completed within required timelines. Data Preparation & Imports
• Build and validate Excel/CSV files for import.
• Perform accurate data entry for invoices purchased, maintaining consistency across systems. Cash Movement & Reporting
• Execute wires and ACH transactions in coordination with banking deadlines.
• Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements. Exception Processing
• Support Relationship Managers by researching and processing exception items.
• Surface discrepancies, partner cross-functionally to resolve them, and document outcomes. Quality, Compliance & Timeliness
• Meet all daily, weekly, and banking-related processing deadlines.
• Maintain complete, audit-ready records and adhere to internal policies and procedures.
• Identify opportunities for process improvement and workflow efficiency. Required Qualifications
• Associate's degree in Accounting or equivalent experience.
• Strong Excel skills and proficiency working across multiple datasets and systems.
• Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
• Strong service mindset with the ability to collaborate across teams. Preferred
• Experience in factoring, payroll processing, or financial operations.
• Familiarity with reconciliation and exception-management workflows.