Financial & Operations Specialist Location:

Farmingdale, NY (In-Office)

Position Type:

Full-Time Salary:

$60,000 - $75,000 / year (DOE)

Benefits:

Health Insurance, 401(k), Paid Time Off (PTO) About the Role At our core, we design and produce unforgettable, immersive brand experiences. But incredible live activations don't happen without rock-solid operations. That's where you come in. We're looking for an Operations & Financial Specialist to helpkeep HQ running smoothly and our finances locked down. You won't be building the physical stages, but you will be the engine that helps keep our vendors paid, our clients invoiced, and our internal machine humming. If you love fast-paced creative environments, spot typos in invoices from a mile away, and enjoy balancing numbers as much as untangling logistics, you'll thrive here. What You'll Do Keep the Ledger Balanced (Financial Duties):

Accounts Payable:

Process vendor and crew invoices, schedule timely payments, and keep accurate records so our production partners love working with us.

Accounts Receivable:

Generate client estimates and invoices, track incoming deposits, and manage friendly collection follow-ups.

Payroll Processing:

Run periodic payroll smoothly, tracking team hours, PTO, and wage adjustments with pinpoint accuracy. Keep HQ Running (General Operations):

Travel & Logistics:

Coordinate and book travel arrangements for team members hitting the road for activations.

HQ Management:

Keep office supply inventories stocked, organized, and ready for action.

Special Ops:

Partner with management on special projects, scheduling, and high-priority administrative needs. What You Bring to the

Table Experience:

2+ years of administrative or office experience with direct, hands-on exposure to basic bookkeeping.

Tech Stack:

QuickBooks Online:

Comfortable navigating AP/AR transactions.

ADP RUN:

Preferred experience processing payroll.

Microsoft Office:

Strong Excel skills alongside Word and Outlook.

Mindset & Vibe:

Detail Obsessed:

You double-check line items and catch the small stuff others miss.

Discreet & Trustworthy:

You handle sensitive payroll and financial data with strict confidentiality.

Fast-Paced Adaptability:

You know how to prioritize when priorities shift quickly in a creative environment.

Clear Communicator:

Friendly, professional, and effective—whether emailing a vendor or talking to internal leadership.

What We Offer Pay:

$60,000 - $75,000 annually (commensurate with experience)

Health Benefits:

Comprehensive health insurance package

Future Planning:

401(k) retirement plan

Rest & Reset:

Generous Paid Time Off (PTO) Ready to Build the Ops Behind the Experience? Submit your resume along with a quick note highlighting your background in office management, AP/AR, and payroll.

Pay:

$60,000.00 - $75,000.00 per year

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

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Administrative Assistant / Financial & Operations Specialist