Title:

Administrative and Finance Coordinator / Data Specialist (

Two Classified Positions Combined) Administrative and Finance Coordinator
.5 FTE Data Specialist
.5 FTE Total FTE
1.

0 /40 hrs/week, Mon-Fri, 220 days per year (pro-rated for the remainder of 2025-26)

Location:

High Desert Education Service District, hybrid/remote options may be discussed

Desired Position Start Date:

06/22/2026

Posting Date:

06/01/2026

Posting Close Date:

06/15/2026 11:59 p.m. Rate as established by bargaining agreement, Classified Wage Schedule, starting range (Administrative and Finance Coordinator) $24.09/hr

$33.02/hr. depending on experience
(Data Specialist) $25.30/hr
$34.

67/hr. depending on experience. Benefits include family insurance package, sick leave, paid holidays, generous PERS contribution. Administrative and Finance Coordinator .5

FTE Employee Value Statement:

At the heart of the breathtaking landscapes of Central Oregon, where snow-capped mountains meet lush forests and vibrant communities, lies an opportunity to make a meaningful impact. The High Desert ESD believes that every student, educator, and community member deserves a voice and a place to thrive, regardless of their background or circumstances. Our commitment to equity and inclusion is woven into everything we do, from the programs we develop to the partnerships we cultivate. We strive to create a culture where diverse perspectives are valued and where everyone feels a sense of belonging.

Position Summary:

We are thrilled to open up the Administrative and Finance Coordinator position, which will serve as the backbone of the staff team for the Central Oregon Regional Educator Network (COREN). The person who fills this role will ensure the range of administrative and financial coordination needs of the program are met by implementing streamlined systems towards this end. They will need to bring an open mind and strong commitment to our mission of preparing, recruiting, supporting, and retaining a racially diverse educator workforce. Our team is committed to a working culture rooted in trust, collaboration, shared leadership, embracing discomfort, continuous improvement, self-care and care for each other. It is critical to us that any new team member be driven by these same shared values. Importantly, we recognize and honor that the qualifications required to excel in this position can come from a range of both professional and lived experiences. We strongly encourage anyone who feels passionate about this work and believes they have what it takes to thrive in this role to apply. This position will be employed by the High Desert Education Service District (HDESD) on behalf of the Central Oregon Regional Educator Network. While formally reporting to the Director, this person will also be accountable to our team in terms of leading in all administrative and financial coordination duties required to ensure the mission of our work is accomplished.

Essential Functions and Responsibilities:

Financial Management (50%) COREN currently holds three educator resource grants.

The Coordinator:

Acts as the liaison between our staff team and HDESD business office and first point of contact for our team; Supports all aspects of COREN financials; Makes purchases; Allocates and tracks team spending; Creates Memorandums of Agreement, Purchase Orders, Project Pay; Tracks and monitors invoices, billing and budgets closely; Notifies supervisor of any budget related issues; Communicate regularly with all fiscal partners to ensure transparency and timely payment. Data Tracking and Document Management (30%) Designs and maintains tools to track, manage, and analyze participant, program, and financial data across multiple projects to support reporting and compliance needs. Organizes and maintains shared documentation systems to ensure records are accurate, current, and accessible for cross-team collaboration. Event Coordinator (10%) Plans and executes event logistics for professional learning and community events, in partnership with project teams, in a timely and detail-oriented manner: secures venues, orders catering, creates content for marketing materials, orders and organizes necessary supplies, communicates with vendors and participants, creates presentations, handouts, and manages registration details and follow up. Communications Liaison (5%) With assistance, training, and guidance from a communications specialist, creates content for newsletters and communications, maintains accurate information on the program website, professionally and kindly provides frequent informal communication with partners. Other Responsibilities as Assigned (5%) COREN projects are shaped and changed by the needs of teachers, our partner districts, and the community we serve, which leads at any time to the rise of new initiatives and the closure of current ones. This means coordinating multiple projects, grants, and reporting systems simultaneously. The Administrative and Finance Coordinator will need to be flexible and responsive to this organic and evolving nature of the work and be ready to take on new duties as necessary.

Minimum Qualifications:

A deep commitment to addressing disproportionality in the educator workforce that exists across race, ethnicity, disability status, income, geography, and language Ability to strongly support COREN partners across racial, cultural, class, and gender differences Ability to take direction from a number of team members and then work autonomously to accomplish tasks and projects Experience coordinating multiple projects at a time Proficiency in building and maintaining complex spreadsheets Ability to analyze and interpret program and financial data Ability to navigate in and collaborate within virtual spaces, such as Zoom Keen attention to detail and strong organizational and communication skills A creative self-starter that is comfortable with ambiguity and improvisation Eagerness for continued learning and development Knowledge and/or experience with coordinating and managing finances Knowledge and/or experience in an administrative position Traveling is involved. Must have access to reliable transportation and consistent attendance is required. Must be able to bend, stoop and lift up to 50 pounds.

Preferred Qualifications:

Preference given to applicants with a Bachelor's degree The ability to speak Spanish is a plus.

Physical Demands:

FTE Employee Value Statement:

Position Summary:

The Data Specialist serves a role in supporting the operational and analytical functions of our regional Student Success programming. The specialist maintains participant data and reporting for internal and external stakeholders. This role requires a high degree of technical proficiency, utilizing tools such as Google Workspace, Excel, general coding, AI, and Mailchimp, to deliver accurate reporting for the Oregon Department of Education (ODE) and other funders, while strictly adhering to HDESD systems and protocols.

Essential Functions and Responsibilities:

Data Automation & System Design:

Leverage AI tools, basic coding, and scripting (e.g., Google Apps Script) to build custom automated workflows. This includes developing tools for operational tracking (e.g., mileage, attendance, participant feedback) and aggregating data from multiple platforms into centralized databases or reporting dashboards.

Data Management & Integrity:

Manage the end-to-end data lifecycle by collecting, compiling, and maintaining district data from various sources to track project outcomes. Ensure accuracy and consistency across all systems through regular audits and validation processes.

Analysis, Reporting & Compliance:

Execute data analysis and generate clear reports for key stakeholders, including district leadership and regional partners. Support state and federal compliance by managing necessary data submissions and audits.

Confidentiality & Security:

Strictly respect and maintain confidential participant and operational information in all situations.

Professional Communication:

Communicate clearly and appropriately—both verbally and in writing—with customers, employees, and the general public using tact, courtesy, and good judgment.

Independent Operations:

Work autonomously to prioritize tasks, make sound decisions regarding work methods, and fulfill other related duties as assigned.

Minimum Qualifications:

Technical & Automation Experience:

Demonstrated experience utilizing AI tools, basic scripting (e.g., Google Apps Script), or \"vibe coding\" to automate workflows, build custom tracking systems, and connect data across platforms.

Data Systems Proficiency:

Strong background working with data systems, databases, or data analysis tools, including building and managing dashboards or centralized reporting systems.

Software Mastery:

Advanced proficiency in Google Workspace (especially advanced Sheets functions and Forms) and experience with communication platforms (such as Mailchimp). Attention to

Detail:

Exceptional organizational skills with a keen eye for data accuracy, validation, and maintaining data integrity across multiple sources.

Professional Communication:

Strong written and verbal communication skills, including a thorough knowledge of business English, composition, and professional reporting standards.

Physical & Logistical Requirements:

Must be able to bend, stoop, and lift up to 50 pounds. Must have access to reliable transportation, and consistent attendance is required.

Preferred Qualifications:

The ability to effectively communicate in Spanish is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is regularly required to: talk, hear, walk frequently, sit, stand, stoop, kneel, crouch, crawl, use hand dexterity for computer work, handle items, reach with hand and arms, lift and/or move up to 30 pounds and occasionally up to 50 pounds and see close and at a distance, have peripheral vision and the ability to adjust focus. Workloads are heavy and timelines may be unreasonably short at times. Requests and issues are often received which require immediate attention and conflict with other priorities. 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Administrative and Finance Coordinator / Data Specialist - (1.0 FTE, 40 HRS/WK)