Administrator of Financial System Group (Financial System Specialist IV)

496372 Versailles Staff Full-time KCTCS System Office

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Title:

Administrator of Financial System Group (Financial System Specialist IV)

Salary Range:

$55,392 (Minimum)- $69,252 (Mid-Point) (Salary is to commensurate with education/experience and internal equity)

Contract Term Length:

12

Months Standard Hours:

37.5

Work Location:

Hybrid FLSA Status:

Exempt College:

KCTCS System Office Campus Location:

KCTCS System Office Department:

SO/AdminServ/Business Services Total Rewards KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including: Exceptional health care, vision, and dental coverage for you and your family Tuition reimbursement/waiver for you, your spouse, and dependents 403(b) retirement plan: a 5% employee contribution receives a 10% employer match Vacation/Sick Time Work-Life Balance 9.5 Paid Holidays 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions Employee Assistance Program Job Summary The position's primary purpose is to serve as the first line of support for the PeopleSoft Financials modules (Accounts Payable, Accounts Receivable, Asset Management, Billing, Budgeting, General Ledger, Lease Administration, Procurement to Payment, Supplier Onboarding, Supplier Contract Management, and Travel/Expense). This position serves as a generalist triaging PeopleSoft Financials user issues, conducting testing, and documenting solutions. This position reports to and assists the Director of Financials Module System and works closely with the Financials Module Administrator on any number of PeopleSoft Financials support functions. The position requires strong interpersonal and communication skills, verbal and written, and the ability to work effectively with a wide range of constituencies in a diverse community. The position must be able to analyze and solve problems, have knowledge of and understand organizational structure, workflow, and operating procedures to ensure functionality of module applications are delivered and operate as expected. Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance. KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time

Job Duties:

Responsible for timely assessing, researching, and resolving functional problems encountered by KCTCS's Enterprise Resource Planning software for the financial related modules for system users. Work cross functionally with technical staff to seek a solution to resolve problems and communicate to users in a timely, effective manner. Seek solutions that can result in cost savings and that reduce manual labor whenever possible. Administrating PeopleSoft Financials security involving the development and maintenance of security roles and permission lists in the PeopleSoft/Oracle Financial modules. Also entails assigning and maintaining users' IDs, roles, and access to the different financial modules. Additionally, requires setup and maintenance for the workflow approval process. Oversees the annual security audit and makes sure access has been verified. Test, analyze the results, and perform additional testing to ensure functionality works as desired and to help resolve functional issues when they arise to ensure a sound working knowledge of the modules and their associated processes and functionality. Research, analyze, test, and troubleshoot issues, including new pre-implementation of PeopleSoft/Oracle modules functionality and functionality once installed and operating. Recommends, working with Technology Solutions staff, items to be implemented in upgrades. The Systems Coordinator and FSG staff are responsible for providing functional documentation and training to end users for any new or existing functionality in PeopleSoft/Oracle Financials modules. Documentation and training should be done in a timely basis, and should be well communicated prior to any go live functionality. The Systems Coordinator is responsible for planning, directing coaching, and monitoring the work of a full time employee. Responsibilities including planning, discussing, and year end review using the KCTCS Personal Performance Planning and Evaluation The Systems Coordinator is responsible for coaching and supporting FSG staff and making sure they have opportunities to grow and learn through professional development in-house/webinars/conferences, etc.

Minimum Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent.

Preferred Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent.

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.