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Job Description
Payment Solutions Assistant
Northwest Independent School District
FINANCIAL SERVICES
- Justin, Texas This job is also posted in Northwest Independent School District
Job Details
Job ID:
5794640
Application Deadline:
Posted until filled
Re-Posted:
Yesterday
Starting Date:
To Be Determined
Job Description
NORTHWEST INDEPENDENT SCHOOL DISTRICT
Title:
Payment Solutions Assistant (0415D)
Reports To:
Payment Solutions Coordinator
Dept. /
Campus:
Financial Services Duty Days:
235 Days
Wage/Hour Status:
Non-Exempt
Pay Grade:
P30
Date Revised:
06/2026
Primary Purpose:
Support district cash receipting and a variety of financial transactions, including fines, fees, deposits, online
payments, and related financial operations. Provide support for payment systems and customer service to
campuses, departments, and students and family members while ensuring compliance with district procedures
and applicable regulations.
Qualifications:
High school diploma or GED required; associate degree or college coursework in accounting, business, or related field preferred
Two years of bookkeeping, accounts receivable, or cash management experience preferred
Knowledge of basic accounting principles and financial recordkeeping
Ability to maintain confidentiality and exercise sound judgment
Strong organizational, communication, and customer service skills
Ability to manage multiple priorities and meet deadlines with frequent interruptions
Proficiency with Microsoft Office applications (Excel, Word, Outlook) and Google Workspace tools including Sheets and Docs
Strong attention to detail and accuracy
Major Duties and Responsibilities:
Process and maintain district cash receipts and deposits within the district's payment solutions software.
Reconcile cash receipts, deposits, and related transactions to the district's bank account.
Monitor and maintain online payment platforms and related reconciliation processes.
Review financial transactions for accuracy and compliance with district procedures.
Provide training to campuses and departments on district cash handling procedures and related software systems.
Assist campus and department staff with questions related to fundraising, fines, fees, deposits, and financial procedures.
Serve as a customer service resource for employees, parents, vendors, and community members regarding payment and related inquiries.
Assist with check handling, deposit preparation, and other cash management functions as assigned.
Account for and monitor returned (NSF) checks and coordinate collection efforts as needed.
Prepare reports, documentation, and correspondence related to payment operations and financial transactions.
Maintain accurate and organized financial records in accordance with district policy, state requirements, and audit standards.
Support annual audit requests and provide required documentation.
Identify opportunities to improve processes, internal controls, and operational efficiencies.
Provide cashiering support for campuses and departments at special events and activities as needed.
Cross-train with other Finance Department functions to support continuity of operations.
Perform other duties as assigned.
Supervisory Duties:
No supervisory or direct people management responsibilities. May provide occasional work guidance, technical
advice and training to staff.
Equipment Used:
Standard office equipment including personal computer and peripherals.
Working Conditions:
Maintain emotional control under stress
Work with frequent interruptions
Position requires occasional prolonged and irregular hours
Repetitive hand motions and prolonged use of computer
Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding
Position requires the ability to lift 25 pounds to waist high
This document describes the general purpose and responsibilities assigned to this job and is not an
exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing
your duties, or skills that may be required.
Position Type:
Full-Time
Salary:
$40,062.80 to $57,622 Per Year
Job Requirements
Citizenship, residency or work visa required
