Overview Job

ID 37220425

Category Accounting and Finance Organization Planning Budget & Administration Department ASSET Payroll & WFA Unit Location Main Campus - UCR Salary $70,600 - $125,400 Date Posted 2026-05-29T12:00:00.000Z Application Deadline Open Until Filled Schedule 8AM - 5PM Full/Part Time Full-time(100%) Other Information Qalifies for

Employee Referral Bonus:

No UC Internal Job:

ORG Only Position Information Reporting to the Workforce and Administrative Services Manager, the ASSET Payroll & Workplace Administration (PWA) Supervisor provides immediate supervision for the day-to-day work of a group of payroll analysts. Is responsible for creating and overseeing the team's daily workflow, assigning work and monitoring employee output. The Supervisor assigns tasks, trains, mentors, evaluates staff performance, conducts one-on-ones, and manages team operations. This position is responsible for the review and audit of transactions, reports, and payroll data (i.e. TARS, Payroll reports, etc.) for accuracy, completeness, and compliance. Creates and prepares reports, manages data, and ensures accuracy in written communications. A portion of time may be spent performing individual tasks related to the

ASSET PWA

department; however, supervisory activities constitute a primary part of the job. Supervises

ASSET PWA

operations to ensure compliance with departmental or organizational policies, procedures and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial and human) in compliance with departmental standards and procedures. Planning, Budget & Administration career employees at UC Riverside who have passed their probationary period will receive priority consideration for this position. If a qualified pool of candidates from within the organizational unit is not identified, qualified candidates from the campus, UC system, or external candidates may be considered at the discretion of the hiring department. The full salary range for the ASSET Payroll & Workforce Administration Supervisor is $68,500 - $121,900 annually. However, the budgeted salary range for this position is up to $95,200 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements Education Requirements Bachelor's degree in related area and/or equivalent experience/training. Experience 4 - 7 years of related experience. Previous supervisory/managerial experience. Minimum Requirements Working knowledge of UC or UCR policies, procedures and systems Working knowledge of UCPath or PeopleSoft. Supervisory skills and experience, and service orientation. Effective verbal and written communication skills. Proficiency in payroll systems, general office software applications, and payroll reporting software. Strong working knowledge of payroll function. Preferred Qualifications Working knowledge of UC or UCR policies, procedures and systems Working knowledge of UCPath or PeopleSoft. Supervisory skills and experience, and service orientation. Effective verbal and written communication skills. Proficiency in payroll systems, general office software applications, and payroll reporting software. Strong working knowledge of payroll function. Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details General Information Job Title

PAYROLL SUPV 1

Job Code 006940 Grade 21 Department Head Veronica Ruiz Supervisor Martha Castaneda Generic Scope Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures. Custom Scope Supervises employees responsible for processing payroll. Receives predetermined work assignments that are subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures, and policies. Works on issues of limited scope. Requires full knowledge of own area of functional responsibility. Department Custom Scope Reporting to the Workforce and Administrative Services Manager, the ASSET Payroll & Workplace Administration (PWA) Supervisor provides immediate supervision for the day-to-day work of a group of payroll analysts. Is responsible for creating and overseeing the team's daily workflow, assigning work and monitoring employee output. The Supervisor assigns tasks, trains, mentors, evaluates staff performance, conducts one-on-ones, and manages team operations. This position is responsible for the review and audit of transactions, reports, and payroll data (i.e. TARS, Payroll reports, etc.) for accuracy, completeness, and compliance. Creates and prepares reports, manages data, and ensures accuracy in written communications. A portion of time may be spent performing individual tasks related to the

ASSET PWA

department; however, supervisory activities constitute a primary part of the job. Supervises

ASSET PWA

operations to ensure compliance with departmental or organizational policies, procedures and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial and human) in compliance with departmental standards and procedures. Key Responsibilities Supervises the work of a department or section with responsibility for quality and quantity of work. Supervises a small group of Payroll Analyst, monitoring employee output to ensure specific university and policy standards are met. 20% Reviews processes and approves transactions. Creates and oversees the team's daily workflow to ensure all tasks are completed accurately and on time. Assigns tasks, trains, mentors, evaluates staff performance, conducts one-on-ones, and manages team operations. Works alongside or closely monitors daily tasks of

ASSET PWA

team members. Ensures daily tasks (i.e. Zoom Chats, department emails and Service Now tasks) and in-person Onboarding, Verification, Virtual and/or Live Scan appointments are handled in a professional and timely manner. Additionally, will perform individual tasks as assigned of the organizations they support as part of the job, with supervision being the primary focus. 15% Ensures accuracy and controls of payroll data, reporting, and reconciliations. Reviews and audits transactions, reports, and payroll data (i.e. TARS, Payroll reports, etc.) for accuracy, completeness, and compliance. Creates and prepares reports, manages data, and ensures accuracy in written communications. Utilizes ServiceNow dashboards to monitor individual and team workloads as well as assignment of projects and tasks to individual

ASSET PWA

team members. Plans, organizes, supervises, reviews and evaluates submitted Smart HR templates, Manage HR transactions, SCT's, Position updates and Job Data updates via ServiceNow. Performs complex audits as required and directs team members to conduct various audits when necessary, i.e. Payroll manual audits. Ensuring compliance with UCR, UCPath and/or UCOP policy is being properly followed by

ASSET PWA

team members. Training staff, identifying risks and reporting findings to management, with core duties including task assignment, performance management, and developing audit strategies for efficiency and risk mitigation. 15% Participates in the selection, development and evaluation of staff to ensure the efficient operation of the function. Involved in hiring, training, performance feedback, team building, and conflict resolution. Assigns work, sets standards, checks quality, coaches on procedures, handles day-to-day issues. 10% Recommends personnel-related actions. Makes informed recommendations on personnel related actions, and resolves performance problems, making recommendations for staff development and departmental improvements. 5% Follows and interprets policies and procedures for payroll process and timekeeping. Interprets and enforces UCR policies (HR, finance, safety) and develops Standard Operating Procedures (SOPs). Provide hands-on training to team members and SSC (Shared Services Center). Partners on upcoming changes in UCPath, UCR payroll updates/changes and programmatic updates (i.e. UCPath updates). 5% Ensures the generation of payroll, including labor distribution records, vacation and sick leave accrual, overtime and withholding status, benefits and miscellaneous deductions. Responsible for review of payroll discrepancies involving leave accruals and absence tracking, overtime, additional pay, overpayment of wages, benefit and miscellaneous deductions. 5% Meets all government reporting requirements for payroll taxes, withholding and employer contributions. Supervises and trains staff on payroll procedures, ensuring accuracy and timeliness in processing. Oversees a team responsible for payroll processing, ensuring compliance with UC policies, union contracts, and tax regulations. 5% Researches and resolves unique and complex issues and discrepancies. Addresses escalated issues related to payroll, job data, terminations, new hires, SCT's, TARS timesheets derived from internal clients i.e. SSC Partners or external SSC peers. 5% Serves as front-line mediator for staff issues. Acts as a neutral facilitator to resolve payroll disputes before they escalate into formal grievances or performance issues. Formulates recommendations for resolution to grievances or complaints. 5%

Communication and Team Collaboration:

Acting as a liaison and effectively communicating with staff, SSC Partners, ASSET Leadership, and external peers (i.e. other SSC peers). Works with assigned staff to develop and promote organizational objectives. Establishing brief daily huddles or virtual check-ins to discuss priorities, roadblocks. Celebrate small wins, ensuring everyone understands why behind their tasks. Meeting with SSC Partners on an as needed basis ensure consistency and continuity of information as well as focusing on and address any pain points or anticipated issues that may arise or address those that have presented themselves and address them as a priority item. Conduct monthly SSC Partner meetings to provide operational updates, discuss ongoing issues and provide hands-on training. 5%

Working Supervisor Role:

Spends significant time performing unit tasks alongside staff, especially in high-volume roles. Will continue to monitor current assigned ORGs as well as serve as secondary point of contact for escalation requests. Additionally, the supervisor will serve as back up when manager is out of the office. 5%