An Escrow Officer assists in the variety of tasks that are necessary to the completion of property transactions, from the position of neutral third party. Performs tasks that include preparing escrow instructions, holding and disbursing funds, preparing title documents and obtaining parties' signatures on paperwork.
The Escrow Assistant provides administrative and clerical support to Escrow Officers throughout the title and settlement process, helping files move smoothly from opening through closing. This role requires strong organizational skills, attention to detail, and excellent customer service in a fast-paced environment.
RESPONSIBILITIES
Open new escrow files and enter information into the title production system. Order and review preliminary title searches, surveys, and payoff statements. Prepare and distribute closing packages, including title commitments and required disclosures. Communicate with lenders, real estate agents, and clients to collect outstanding documentation. Schedule closing appointments and coordinate calendars for Escrow Officers. Assist with balancing Closing Disclosures and resolving minor discrepancies. Process earnest money deposits and prepare receipts. Track and follow up on outstanding conditions prior to closing. Prepare documents for recording and confirm recording with the appropriate county. Maintain organized, accurate physical and electronic escrow files. Provide general administrative support to the escrow team.
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS
High school diploma required; some college coursework preferred. Prior office, administrative, or customer service experience preferred. Notary Public certification preferred, or willingness to obtain. Strong organizational, communication, and customer service skills. Ability to manage multiple tasks and deadlines in a fast-paced environment. Proficiency with computers, Microsoft Office, and willingness to learn internal systems. High attention to detail and commitment to confidentiality. Ability to work well independently and as part of a team.
PREFERRED QUALIFICATIONS
Prior experience in a title, escrow, or real estate office. Familiarity with closing/title software systems. Notary Public certification.
COMPENSATION & BENEFITS
Compensation is based on experience.
Benefits include:
Medical, dental, and vision insurance 401(k) retirement plan Health Savings Account options Paid time off and company holidays
INCLUDE WITH APPLICATION
Resume Professional references
ABOUT DESIGNATED TITLE
Designated Title is proud of our history of success in serving the real estate needs of our clients since 1937. We were voted the No. 1 Place to Work by The Dallas Morning News and Dallas Business Journal and awarded the Best Training in DFW by The Dallas Morning News . We have locations across Texas and Oklahoma and have given millions back to local charities. Our mission is to serve the community, develop people, have fun, and achieve profits. We are looking for a person to join the Designated Title family who has the same core values: honesty and integrity, to always do the right thing; dedication to our clients, profession, and community; providing world-class service; commitment to being goal-focused and results-driven; and being disciplined to do our job at its best.
