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Job Description
Post-Closing Final Docs Specialist First Community Mortgage Inc - 4.1 Murfreesboro, TN Job Details Full-time 11 hours ago Qualifications High school diploma or GED Technical Proficiency Full Job Description PURPOSE The Post-Closing Final Docs Specialist is responsible for managing the lifecycle of original loan documents after closing, including the receipt, review, correction, tracking, and delivery of final documents to investors and custodians. This role ensures document accuracy, compliance with investor and regulatory requirements, and timely resolution of document deficiencies.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Monitor pipeline reports to ensure timely receipt of trailing documents and proactively resolve aged or missing items. Ensure all final documents meet investor, agency, and custodial requirements prior to delivery. Identify and coordinate correction of recorded document errors, including vesting issues, legal descriptions, recording data inaccuracies, and missing information. Prepare files for custodial certification and respond to investor or custodian document exceptions and audit requests. Work with title companies, county offices, and settlement agents to obtain corrective instruments (e.g., corrective deeds, rerecordings). Prepare, review, and complete Scrivener's Affidavits, Releases, and Assignments. Maintain accurate and complete loan data within the LOS, including tracking of document status, exceptions, and delivery milestones. Review and reconciliation of fees associated with recorded documents and transfer taxes. Review and update MERS data, including MIN status and assignment execution, as required. Work with record retention company as needed. Adhere to all regulatory, compliance, and company policies related to document custody and investor delivery. Support ad hoc reporting, audits, and special projects related to postclosing operations.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High School Diploma or GED required. Minimum of 23 years of residential mortgage or title experience required. Experience with MERS, Final Documents, Assignments, Releases, and correction of recorded documents is preferred. Experience with collateral tracking and custodial document processes preferred.
TECHNICAL SKILLS
Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. Experience using LOS mortgage systems and imaging platforms preferred. Strong data entry and computer navigation skills.
CORE COMPETENCIES
Strong attention to detail and accuracy. Excellent verbal and written communication skills. Ability to manage multiple priorities in a fastpaced environment. Strong problem solving and analytical skills. Customer focused mindset. Ability to work independently and collaboratively.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
COMMENTS
This job description is an outline of the major recurring responsibilities of the job. It is not intended to be all-inclusive of the work to be performed. Other related job duties, responsibilities, and special projects may be assigned. First Community Mortgage is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
