Type:

full-time

Job Description:

Job Title:

Payroll Manager Location:

City of Industry, CA |

Onsite Employment Type:

Direct Hire Schedule:

Monday - Friday | 8:00 AM - 5:00 PM | OT as needed

Compensation:

$100,000 to $135,000 annually

DOE Job Summary:

The Payroll Manager oversees all aspects of payroll operations for a multi-state organization, ensuring accurate and timely payroll processing, payroll tax compliance, regulatory reporting, and payroll system administration. This hands-on role independently manages payroll activities while maintaining compliance with federal, state, and local payroll laws and supporting efficient payroll operations across the organization. The ideal candidate has extensive payroll experience, advanced knowledge of the UKG payroll system, strong analytical and organizational skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities:

Manage the complete payroll process for all U.S. employees, ensuring timely and accurate processing of regular, off-cycle, bonus, commission, and final payrolls Audit payroll transactions to ensure accuracy of earnings, deductions, taxes, garnishments, benefits, and time reporting while maintaining payroll records and employee payroll files Ensure compliance with federal, state, and local wage and hour laws and process employee status changes including new hires, promotions, transfers, leaves of absence, and terminations Manage payroll tax filings, prepare quarterly and annual tax reconciliations, process year-end payroll activities including W-2 preparation and distribution, and respond to payroll tax notices and discrepancies Ensure compliance with federal, state, and local payroll regulations, maintain required reporting, and stay current on payroll legislation and regulatory changes Administer multi-state payroll operations by establishing payroll tax accounts in new states, managing state registrations and unemployment insurance accounts, and ensuring proper taxation for employees working across multiple jurisdictions Perform payroll reconciliations for each payroll cycle, prepare month-end payroll journal entries and account reconciliations, complete quarter-end payroll reconciliations and reporting, and partner with Finance to support month-end and year-end close activities Assist with internal and external audits by providing payroll documentation and supporting schedules Serve as the primary administrator for the UKG payroll system by maintaining system configuration and employee master data, troubleshooting system issues, coordinating with vendors, implementing payroll process improvements and system enhancements, and developing payroll procedures and documentation Respond to employee payroll inquiries in a timely and professional manner, resolve payroll discrepancies and complex payroll issues, and educate employees regarding payroll processes, deductions, and tax withholdings

Qualifications Required:

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent payroll experience Minimum of 7-10 years of progressive payroll experience, including managing multi-state payroll operations Hands-on experience processing payroll using UKG (Ultimate Kronos Group) Comprehensive knowledge of federal, state, and local payroll tax regulations, wage and hour laws, FLSA, garnishments, and payroll compliance Experience managing payroll tax registrations, establishing payroll operations in new states, preparing quarterly tax filings, year-end reporting, and W-2 processing Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and payroll reconciliations Ability to manage confidential information with the highest level of integrity Ability to work independently and manage multiple priorities in a fast-paced environment Excellent analytical, organizational, and problem-solving skills Ability to work in an office environment using standard office equipment Ability to sit for extended periods while working on a computer Occasionally lift up to 20 pounds

Preferred:

Certified Payroll Professional (CPP) designation Experience supporting manufacturing, logistics, distribution, or transportation organizations Experience integrating payroll with HRIS and timekeeping systems Experience with payroll audits and SOX/internal control environments

Skills/Abilities:

Payroll compliance and multi-state payroll administration Payroll tax expertise and UKG payroll system administration Financial reconciliation and process improvement Strong analytical thinking and attention to detail Excellent customer service, time management, and independent decision-making skills Ability to maintain confidentiality and handle sensitive payroll information with discretion Experience coordinating with 401(k) and retirement plan vendors/administrators

Pre-employment Requirements:

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