Assistant Payroll Supervisor

Assistant Payroll Supervisor City Of Gainesville, FL - 3.6 Gainesville, FL Job Details Full-time $25.00 - $40.41 an hour 21 hours ago Benefits Wellness program Paid holidays Tuition reimbursement Pension plan Life insurance Qualifications Accounting systems Computer operation Basic math Data analysis skills English Financial records management Financial record maintenance Accounting and finance experience Typing Clerical experience Accounting standards Full Job Description If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_

Financial Services:

Payroll Salary Range Minimum:

$25.00

Salary Range Maximum:

$40.41

Closing Date:

07/06/2026

Job Details:

Processes the highest level of non-degreed accounting including, but not limited to, analyzing and resolving employee payroll and accounts payable issues, analyzing employee earnings, deductions, and withholding, preparing reports. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibilities and from lower classes by its performance of high-level account responsibilities, including acting as lead worker to other Payroll and Payables Specialists.

Job Description:

SUMMARY Processes the highest level of non-degreed accounting including, but not limited to, analyzing and resolving employee payroll and accounts payable issues, analyzing employee earnings, deductions, and withholding, preparing reports. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibilities and from lower classes by its performance of high-level account responsibilities, including acting as lead worker to other Payroll and Payables Specialists.

EXAMPLES OF WORK

•This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment: Understand, apply, and train other personnel in the proper procedures for both accounts payable and payroll. Process bi-weekly payroll for all employees. Process monthly payroll for all retirees. Manage tax and withholding records and deductions for all federal, state, local, or other taxes that affect payroll. Answer questions regarding paychecks, withholding tax issues, or earnings adjustments from employees and troubleshoot pay issues. Follow and calculate outside wage garnishment requests or judgments when required. Calculate and prepare technical payments of invoices, utilities, taxes and other payments. Comply with organizational, Federal and state policies, procedures and regulations. Access, interpret and determine the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve payroll and payables issues. Analyze and resolve the most sensitive and complex payroll and payables issues. Compile and prepare varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies. Train other City employees to understand and comply with departmental and organizational policies and procedures. Attend work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports. Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping, payroll, payables or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and para-professional accounting functions; an Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. Typing at a speed acceptable to departmental needs may be required.

CERTIFICATIONS OR LICENSES

Licenses None. Certifications None.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of payroll processes, including tax requirements, City labor agreements, and overtime provisions of the Fair Labor Standards Act. Thorough knowledge of payables process. Thorough knowledge of the City's ordinances, policies, systems and procedures governing its financial administration. Thorough knowledge of applicable City computer, payables and payroll systems. Thorough knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment. Thorough knowledge of accounting principles and procedures, and application to accounting functions. Thorough knowledge of rules and regulations of keeping accounting records. Knowledge of business English and arithmetic. Ability to skillfully operate computers and relevant software and other business machines. Ability to analyze, evaluate and resolve complex accounting, billing and payroll problems Ability to apply accounting principles to computerized maintenance of financial and accounting transactions. Ability to make mathematical calculations with reasonable speed and accuracy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time. May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours.

Note:

May Require Assessment(s). May fill multiple positions. May establish an eligibility list. Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also o ff er great things like on-site fi tness centers, tuition reimbursement, on-site medical sta ff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees. Equal Opportunity The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292. Veterans' Preference Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. If you are unable to apply online due to a disability, contact recruiting at or by calling 352-334-5077.