Manager for Payroll and Benefits (Current Gadsden ISD Employees Only)

This position requires an understanding of the district's data platform for payroll and benefits to accurately pay employees. Serves as the designated backup for the Deputy Director for Payroll and Accounts Payable. Assumes full responsibility for processing payroll in its entirety during the Deputy Director's absence, to include payroll preparation, verification, calculation, tax, and deduction processing, compliance and reporting. Other duties may be assigned. Complies with the Code of Ethics of the Education Profession; upholds and enforces rules, administrative directives, regulations, GISD school board policies, as well as local, state and federal regulations. All functions are performed in accordance with established policies, procedures, safety and computer security regulations. Manages and oversees the daily functions of the Payroll and Benefits office. Will assist with all essential duties and responsibilities of the Payroll and Benefits Specialist. Process EPARS for New Hires, payroll changes, and employee terminations. Accurately enter and maintain all personnel and payroll changes in the Accounting Software (School ERP Pro) Manage New Hire Orientations Review and investigate leave status of employees on Employee Leave, Extended leave, Workers Comp, LOA, LWOP, SLB, TOL, Admin Leave, Maintain the Sick Leave Bank. Make pay adjustments-based on leave balances. Process Disability Claims. Monitor and report to the NMPSIA online system with employee leave status. Assist in ensuring the timely completion and submission of all payroll tax reporting requirements. Assist with the preparation and reconciliation of all Payroll Reports, including but not limited to: New Mexico Public School Insurance Authority Affordable Care Act Reporting New Mexico Retirement Heath Care Authority New Mexico Employee Retirement Board New Mexico State Tax Federal, State, Annual, and Quarterly Payroll Reporting Voluntary Benefits Monthly Billing Knowledge of basic principles, practices, procedures of accounting. Knowledge of federal and state laws and regulations, district policies, and banking practices. Knowledge of proper accounting reconciliation procedures. Ability to collect and analyze data and exercise sound judgement in arriving at proper conclusions. Ability to interpret IRS regulations for tax procedures and processing. Anticipate and inform the supervisor of potential issues, risks, and developments in a timely manner before they escalate. Maintain accurate and detailed records of all communications, updates, and reports, ensuring easy access and reference. Collaborate with other departments to build and maintain strong working relationships and achieve district goals. Attend training, conferences, workshops, etc., as appropriate, to enhance job knowledge and skills. Performs all other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Comprehensive knowledge of FLSA and other government regulations governing pay. Good customer relations skills. Ability to handle multi-tasks. Knowledge of standard office software, including word processing, spreadsheet, and internet browsers. Ability to make numerous decisions on a daily basis, with varying levels of complexity. Ability to communicate timely and clearly. Comprehensive knowledge of payroll functions, including tax reporting and accounting practices. EDUCATION and

EXPERIENCE

Bachelor's degree Five (3) years of increasingly responsible experience in payroll and/or benefits

CERTIFICATES, LICENSES, REGISTRATIONS

New Mexico Business License or eligible for license

TECHNOLOGY SKILLS

Ability to use multiple virtual instructional platforms. Proficient in Google Suites Proficient in Microsoft Office Suites Experience with online meeting platforms such as Google Meets, Zoom, MS Teams

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Occasional District and statewide travel. Occasionally prolonged and irregular working hours. While performing the duties of this job, the employee is occasionally exposed to outside-weather conditions. The noise level in the work environment is usually moderate.