HR & Payroll Manager

HR & Payroll Manager East Coast Facilities, Inc. - 4.0 Allentown, PA Job Details Full-time $100,000 - $140,000 a year 4 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Qualifications HR policy development Employee onboarding Spanish Strategic management Management OSHA Handling wage garnishments FMLA 5 years Expense management Employment law Regulatory compliance Bachelor's degree in business ADP HR legal compliance English Full cycle recruiting Talent acquisition strategy Performance management Administrative experience Personnel records management Bachelor's degree Continuous improvement Human Resource Management Senior Professional in Human Resources HR systems implementation Employee relations management Implementing HR recruitment processes Recruiting Workers' compensation claims SHRM Certified Professional Professional In Human Resources Human Resources SHRM Senior Certified Professional Senior level Onboarding process management Business Bachelor's degree in Human Resource Management Leadership Communication skills Strategic thinking in HR leadership Equal Employment Opportunity (EEO) Full Job Description About East Coast Facilities East Coast Facilities, Inc. (or "ECF") is a leading provider of self-performed facility maintenance services, delivering high-quality solutions—including snow and ice removal, landscaping, and repair services—to commercial, industrial, and institutional clients across key U.S. markets. ECF is recognized for its employee-first culture and utilizes trained personnel, advanced technology, data-driven decision-making, and enterprise-level systems to consistently deliver safe, on-time, and on-budget results. The Opportunity (Position Overview) The HR & Payroll Manager will serve as the primary HR leader for ECF, responsible for building, managing, and continuously improving all aspects of human resources and payroll. This is a high-impact, foundational role that blends strategic leadership with hands-on execution across the full employee lifecycle—from recruiting and onboarding to payroll, compliance, and employee relations. Based in our Allentown, PA home office, this is an in-person leadership position at the center of ECF's organization. You will partner closely with executive leadership while supporting employees across both corporate and field teams, helping to build the structure, systems, and processes needed to scale effectively. If you thrive in a fast-paced, growth-oriented environment, enjoy balancing strategy with execution, and take pride in building organized, compliant, and people-first operations — this is a unique opportunity to make a lasting impact. Key Responsibilities Human Resources & Employee Lifecycle Serve as the primary HR point of contact for all employees (corporate and field) Manage onboarding, offboarding, employee records, and HR policies Lead employee relations, performance management, and disciplinary processes Maintain and update the employee handbook and HR procedures Onboarding & Offboarding Design and manage structured onboarding programs for all employee types Ensure a seamless and compliant new hire experience Oversee employee separations, exit interviews, and final pay compliance Talent Acquisition Partner with recruiting to support full-cycle hiring Develop job descriptions and manage offer processes Support workforce planning and recruiting metrics tracking Compensation, Benefits & Payroll Administer compensation programs and benefits offerings Manage and oversee payroll processing and ensure accuracy and timeliness Partner with finance on payroll accounting and reporting Payroll Administration & Compliance Own weekly supplemental payroll data compilation and submission processes Manage wage garnishments, unemployment claims, and payroll deductions Oversee employee expense reimbursement processes Additional HR, payroll, and administrative duties and functions as assigned Compliance & Risk Management Ensure compliance with federal, state, and local employment laws Manage I-9/E-Verify processes and audit readiness Support workers' compensation and unemployment claims Maintain multi-state compliance tracking HR Strategy & Leadership Act as a strategic advisor to leadership on workforce and organizational matters Build scalable HR systems, processes, and reporting Drive continuous improvement across HR and payroll Qualifications Required Bachelor's degree in HR, Business, or related field (or equivalent experience) 5+ years of progressive HR experience, including leadership responsibility Multi-state HR compliance experience Strong knowledge of employment laws (FLSA, FMLA, ADA, EEO, OSHA) Experience with payroll systems, benefits management systems, and HRIS platforms (ADP Workforce Now and Employee Navigator strongly preferred) Experience managing wage garnishments and unemployment claims Strong communication skills and ability to handle confidential matters Highly organized, self-directed, and able to build structure in a growing environment Bilingual proficiency in English and Spanish (spoken and written) is required This is an in-office role based in Allentown, PA, with occasional travel to field locations. Preferred HR certification (PHR, SPHR, SHRM-CP, or

SHRM-SCP

) Experience in facilities services, construction, or field-based workforce environments Experience building HR programs in a scaling organization Why Join ECF? At East Coast Facilities, we believe that building a strong, supported workforce is critical to our success. This role offers a unique opportunity to build and lead a critical HR and Payroll function from the ground up, with direct exposure to executive leadership and a meaningful seat at the table. You'll play a key role in shaping the systems, processes, and culture that support our continued growth—while operating in a high-growth environment with meaningful career advancement potential. If you're looking to make a lasting impact on company culture and operations while growing alongside a company that is investing in its people, this is the opportunity for you.

Additional Information Compensation:

The expected salary range for this position is $100,000 to $140,000, with bonus potential. Related compensation will be based on experience and qualifications.

Benefits:

East Coast Facilities offers a comprehensive benefits package to full-time employees including medical, dental, and vision insurance, 401(k), paid time off, Employee Assistance Program (EAP), and additional company-sponsored benefits.

Work Authorization:

Candidates must be authorized to work in the United States without current or future sponsorship.

Pre-Employment Requirements:

East Coast Facilities maintains a drug-free workplace. All offers of employment are contingent upon the successful completion of a pre-employment illicit drug screen, background check, and verification of employment eligibility.

Work Environment:

This is an in-office position based in Allentown, PA, with occasional travel to other service centers and/or field locations as needed.

Equal Opportunity Employer:

East Coast Facilities, Inc. is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Please note:

We are handling all hiring directly at this time and are not working with outside recruiters or search firms. Direct applicants only, please. Apply today and join a team that's building something great.