PAYROLL & BENEFITS MANAGER

PAYROLL & BENEFITS MANAGER

Killeen, TX Job Details Full-time From $80,421.12 a year 1 day ago Benefits Retirement plan Qualifications Affordable Care Act (ACA) Employee onboarding Statistics Computer operation Strategic management Compensation and benefits strategy Microsoft Excel Certified Benefits Professional Financial data reconciliation Management Retirement plan management Healthcare benefits management Benefits strategy management Handling wage garnishments Financial reporting Computer literacy Writing skills Well-being program (employee development activity) Data reporting HR legal compliance Databases Invoice processing Personnel records management Public Administration Analysis skills Supervising experience Bachelor's degree Human Resource Management Senior Professional in Human Resources Bachelor's degree in public administration Survey research Professional In Human Resources Research data analysis Business Administration Productivity software Human Resources Benchmarking Senior level Onboarding process management Business 2 years Technical Proficiency Certified Compensation Professional Full Job Description Payroll and Benefits Manager

GENERAL PURPOSE

To oversee the City's payroll and benefits programs.

SUPERVISION EXERCISED

Employee has supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES CORE COMPETENCIES

Performs compensation, classification, and re-classification analyses through benchmark information and salary surveys; compiles and analyzes results; makes recommendations for structure adjustments and changes to the matrix for merit increases; updates pay structures as needed; and produces reports for City management for determination of annual compensation proposals and/or to analyze trends Oversees benefits and wellness education and programming and develops short and long-term strategies for maintaining a cost-effective employee benefits program. Provides strategic oversight for health and wellness programs structure, pricing, financial reporting, and statistical reporting, research, and monitors health industry trends and projections. Manages the preparation and distribution of written and verbal information designed to inform employees of benefit and wellness programs and their cost. Reviews existing operational policies/procedures for the compensation, classification, and benefits areas and develops recommended changes as necessary. Responds to salary and benefits surveys. Conducts research and special studies as needed; analyzes findings and makes recommendations for action. Tracks performance review due dates, compiles late review reports, and verifies status records for accuracy and compliance with compensation policy. Oversees, coordinates, and maintains the official human resources records management program to include the creation, maintenance, retrieval, protection, retention, and destruction of all records in accordance with City policy, legal, governmental, and historical requirements. Reviews all data entered into the payroll and benefits systems for accuracy. Verifies changes, including documentation for payroll and benefits changes. Reviews data for court ordered/mandatory wage garnishments for IRS, student loans, and child support. Ensures payments are routed to the appropriate party. Serves as City correspondent for Texas Municipal Retirement System and administers the retirement benefits program; administers the deferred compensation program. Collaborates with benefit vendors and consultants to facilitate the annual renewal and/or bid process for employee insurance. Implements and manages new benefit plans and changes according to contractual agreements, ensures accurate and timely implementation as well as ensuring plan are continually administered as designed. Researches and responds to employee inquiries regarding employee benefits; serves as a liaison between the employee and insurance company in resolving problems. Maintains accurate written benefit summaries, Summary Plan Documents and other benefit related documents. Ensures ongoing compliance with all applicable state and federal regulations, including FLSA and ACA. Plans and organizes the annual open enrollment process for all City employees and retirees. Directs the monthly reconciliation of insurance invoices, ensuring they are completed accurately and timely. Ensures COBRA and retirement benefits programs are administered in compliance with state, and federal regulations. Assists with in-processing of all new employees. Performs other duties as assigned.

REQUIRED MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE

Graduation from an accredited four-year college or university with major course work in human resources management, business, public administration, or a related field; and Two (2) years or more of relevant job experience; or Any equivalent combination of relevant education and experience. One (1) year of supervisory experience, preferred. UKG Ready experience, preferred. PHR or SPHR certification, preferred. CBP Certification, preferred. CCP Certification, preferred.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively, orally, and in writing. Skill in operating the listed tools and equipment. Working knowledge of computers and advanced proficiency in Microsoft products including Word and Excel. Working knowledge of compensation practices and procedures. Working knowledge of benefit practices and procedures to include self-funding. Ability to maintain confidential information. Ability to conduct research and make appropriate analysis and reports of information acquired. Ability to deliver effective presentations in front of groups. Ability to discuss rules and policies pertaining to benefits, payroll and employees. Ability to maintain efficient and effective benefits and payroll systems and procedures. Ability to establish and maintain effective working relationships with employees, supervisors, city officials, vendors, claimants, and the public. Ability to maintain a regular and punctual attendance.

TOOLS AND EQUIPMENT USED

Requires frequent use of personal computer, including Microsoft Office, database, and spreadsheet programs; calculator, telephone, copy machine and fax machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands and fingers to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.