HR Compliance & Payroll Operations Manager

HR Compliance & Payroll Operations Manager Richmond, VA 23230 Full-time Full-time Job Overview We are seeking a hands-on HR Compliance & Payroll Operations Manager to strengthen payroll oversight and HR operations across three related companies with 200+ employees. This role is ideal for a detail-oriented HR/payroll professional who can balance strategy and execution while building structure, consistency, and accountability across core people and payroll functions. You will work closely with the current HR Manager to support accurate, compliant payroll, strengthen HR processes, and help ensure key outcomes are met. Payroll is processed bi-weekly through Paychex, and you will provide cross-checking, process improvement, and quality assurance in a growing, multi-entity environment. Duties

• Partner with the HR Manager to review and process bi-weekly payroll for 200+ employees across multiple entities.
• Audit payroll reports, deductions, garnishments, and tax withholdings to help ensure accuracy and compliance.
• Coordinate with Paychex on payroll processing, filings, reporting, and issue resolution.
• Support multi-state payroll and tax account setup and maintenance.
• Help ensure contractor compliance, including W-9s and certificates of insurance.
• Standardize and support onboarding and termination processes; maintain accurate employee records.
• Oversee benefits-related payroll activity (health insurance, voluntary deductions, employer/employee contributions).
• Maintain organized payroll and HR records to support audits, workers compensation reviews, and financial reporting.
• Identify process gaps and recommend/implement sustainable improvements in partnership with leadership.
• Assist in managing payroll providers and collaborate with accountants to help ensure payroll-related practices align with GAAP and compliance expectations. What Success Looks Like
• Payroll is consistently accurate with minimal corrections needed after processing.
• Tax filings, W-2s, and 1099s are completed accurately and on schedule.
• Contractor and employee documentation is complete, organized, and kept up to date.
• HR processes (onboarding, terminations, documentation) are clear, standardized, and followed across entities.
• The HR team is supported by clear processes, shared accountability, and a collaborative working relationship. Required Qualifications
• 5+ years of hands-on payroll experience in a multi-entity and/or multi-state environment.
• 5+ years of experience with payroll systems (Paychex strongly preferred).
• Strong knowledge of payroll taxes, garnishments, and payroll compliance requirements.
• Experience with benefits-related payroll deductions and reconciliations.
• High level of organization, accuracy, and documentation skills.
• Demonstrated ability to work collaboratively across teams while maintaining accountability for results. Preferred Qualifications
• Experience with contractor compliance (W-9s, COIs) and workers compensation audits.
• Experience supporting HR processes such as onboarding, terminations, and employee documentation.
• Experience in high-growth or multi-entity organizations.

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person