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Payroll Administrator
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Robert Half
Downey, CA (In Person)
Full-Time
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Job Description
Description We are looking for an experienced Payroll Tax Administrator to support complex payroll tax and year-end processes for a long-term contract opportunity based in Downey, California. This role focuses on maintaining accurate payroll tax reporting, reconciling payroll results across multiple entities, and ensuring W-2 data is thoroughly validated before finalization. The ideal candidate brings strong knowledge of payroll compliance, deduction oversight, and filing support, along with the ability to guide payroll teams through quarterly and annual close activities.
Responsibilities:
- Conduct quarterly payroll tax balancing activities to confirm accurate reporting across federal, state, Medicare, and local tax categories.
- Analyze payroll outcomes from gross pay through net pay, research variances, and resolve issues tied to taxes, deductions, and employee records.
- Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods.
- Examine W-2 wage and tax data, including taxable earnings, pre-tax deductions, benefits, retirement contributions, and imputed income, and address discrepancies before forms are issued.
- Prepare and validate payroll data needed for state and federal reporting submissions, and resolve file errors to support on-time acceptance.
- Collaborate with district payroll teams during quarter-end and year-end close to support reconciliations, corrections, and adjustment entries.
- Deliver process guidance, documentation support, and training sessions to help payroll teams follow accurate reconciliation practices.
- Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts when needed.
- Review overtime calculations for compliance with applicable agreements and payroll rules.
- Support the onboarding of additional districts by developing repeatable workflows and clear documentation for ongoing payroll operations. Requirements
- At least 5 years of payroll processing and reconciliation experience in a multi-entity, district, or similarly complex environment.
- Strong background in quarter-end and year-end payroll balancing, payroll tax compliance, and W-2 validation.
- Working knowledge of retirement and tax-deferred deduction structures, including 403(b) and 457 plans.
- Experience preparing payroll reporting data for state and federal filings and resolving submission issues.
- Proficiency with full-cycle payroll administration, including payrolls ranging from approximately 101 to 500 employees.
- Hands-on experience with ADP Workforce Now and payroll reporting tools.
- Ability to interpret payroll data, document procedures clearly, and provide effective training or support to end users.