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Payroll Administrator
Job
Robert Half
Downey, CA (In Person)
Full-Time
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Job Description
We are looking for a Payroll Administrator to support complex payroll operations and ensure accurate reconciliation, reporting, and year-end processing for a multi-entity environment in California. This Long-term Contract position is ideal for a payroll specialist who can navigate tax reporting, W-2 validation, deduction oversight, and filing support with precision. The role also works closely with payroll teams to improve consistency, provide guidance, and strengthen reconciliation practices across participating districts.
Responsibilities:
- Lead quarterly and annual payroll balancing activities, confirming tax reporting accuracy across federal, state, Medicare, and applicable local jurisdictions.
- Analyze gross-to-net payroll results and research inconsistencies across earnings, taxes, and deduction records to resolve variances promptly.
- Examine year-end payroll adjustments to ensure corrections are applied to the appropriate reporting periods and align with organizational standards.
- Review W-2 data in detail, including taxable wages, pre-tax and post-tax deductions, benefits, and imputed income, and coordinate issue resolution before forms are finalized.
- Prepare and validate payroll data used for state and federal submissions, addressing file errors and supporting timely acceptance of required filings.
- Partner with district payroll contacts during quarterly reviews and year-end close activities, offering guidance on adjustment entries and reconciliation procedures.
- Create and deliver training materials, process walkthroughs, and supporting documentation to help payroll users follow accurate and consistent practices.
- Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts and limit reviews.
- Verify overtime calculations against applicable labor agreements and internal payroll rules to ensure employees are paid correctly.
- Support expansion efforts involving additional districts by developing repeatable workflows, scalable documentation, and operational guidance for ongoing payroll administration.