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Payroll Administrator
Job
Robert Half
Downey, CA (In Person)
Full-Time
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Job Description
We are looking for a Payroll Administrator to support complex payroll reconciliation, compliance, and year-end reporting activities for a long-term contract assignment in Downey, California. This role focuses on ensuring payroll accuracy across multiple entities, validating tax and wage reporting, and helping payroll teams resolve discrepancies before quarterly and annual deadlines. The position also plays an important part in filing support, documentation, and training efforts that strengthen consistent payroll practices across participating districts.
Responsibilities:
- Conduct quarterly payroll balancing activities by reviewing tax withholdings, wage calculations, and deduction reporting to confirm accurate federal, state, Medicare, and local reporting.
- Analyze payroll results from gross pay through net pay, identify inconsistencies in payroll registers and deduction reports, and coordinate corrective action when issues are found.
- Manage year-end payroll review processes, including adjustment validation and proper treatment of prior-quarter and current-quarter corrections.
- Examine W-2 data across all applicable earnings, benefits, retirement contributions, and imputed income fields to ensure forms are accurate before final release.
- Support state and federal payroll filing preparation by organizing submission data, validating required formats, and resolving transmission errors to meet reporting deadlines.
- Work closely with district payroll staff during quarter-end and year-end close activities, providing guidance on reconciliations, adjustments, and payroll best practices.
- Create and deliver process documentation, walkthroughs, and training sessions to improve consistency and understanding of payroll reconciliation procedures.
- Review payroll deduction configurations for retirement and tax-advantaged plans, confirm contribution limits, and assist with correction activity when exceptions occur.
- Verify overtime calculations align with applicable agreements and organizational payroll rules, and investigate any variances requiring follow-up.
- Assist with expanding payroll support to additional districts by developing scalable workflows, reference materials, and operational documentation.