Certified Payroll Specialist

Position Overview:

The Payroll Specialist is responsible for processing weekly company-wide payroll for 250 employees while also serving as the primary owner of Certified Payroll reporting and compliance for all applicable projects. This role supports a fast-paced operations environment and requires strong attention to detail, the ability to manage recurring deadlines, and confidence handling both routine payroll processing and certified payroll submissions. Payroll volume is steady and consistent, and the role operates within established processes and cross-department support to ensure accuracy and compliance. Hands-on Certified Payroll experience is required, including preparing and submitting Certified Payroll Reports through LCPtracker and the California DIR. Experience using Viewpoint Spectrum is preferred, as that is our payroll system.

Key Responsibilities:

Weekly Payroll Processing Process weekly payroll for the company while ensuring accuracy, timeliness, and compliance. Ensure accuracy of timecards, pay rates, classifications, premiums, reimbursements, and deductions. Reconcile payroll data to ensure gross pay, deductions, and net pay are accurate. Resolve payroll discrepancies and employee pay issues in coordination with HR and Accounting. Generate payroll reports and support internal or external payroll audits as needed. Certified Payroll & Prevailing Wage Compliance (Required) Prepare, review, and submit Certified Payroll Reports (CPRs) for public works projects. Submit CPRs through LCPtracker and the California DIR in accordance with project and agency requirements. Ensure compliance with California prevailing wage laws, union agreements, and project-specific requirements. Track certified payroll submission schedules (weekly or monthly) and ensure all deadlines are met. Maintain complete and accurate certified payroll documentation, including backup records and supporting documents. Respond to CPR rejections, corrections, audits, and agency or client inquiries. Systems, Reporting & Process Support Utilize payroll systems to process payroll and generate reports (Viewpoint Spectrum preferred). Maintain organized payroll and certified payroll records for internal and external use. Collaborate with HR, Accounting, and Operations teams to ensure accurate employee, job, and project data. Support process improvements related to payroll accuracy, compliance tracking, and reporting efficiency. Stay current on DIR regulations, prevailing wage requirements, and certified payroll reporting updates. Required Qualifications Certified Payroll experience required, including hands-on submission of Certified Payroll Reports (CPRs) through both LCPtracker and the California DIR. Strong working knowledge of California prevailing wage and public works payroll requirements Experience processing weekly payroll Ability to manage recurring deadlines and resolve payroll or CPR discrepancies High attention to detail with strong organizational and time-management skills Proficiency in Microsoft Excel and Word Preferred Qualifications 3-5 years of Payroll experience Experience using Viewpoint Spectrum Construction, traffic control, or public works payroll experience Experience supporting payroll or compliance audits Advanced Excel skills (reconciliations, reporting, formulas) Work Environment Office-based Fast-paced environment requiring organization, adaptability, and teamwork.

Compensation & Benefits Pay Range:

$28.00 - $35.00/hour (based on experience) Health Benefits 401K Vacation Pay Paid Holidays Paid Sick Time Equal Employment Opportunity Commitment We are committed to providing equal employment opportunities to all employees and applicants, regardless of their race, gender, ethnicity, age, religion, or any other protected characteristic. As a covered federal contractor and subcontractor, we are subject to the requirements of Executive Order 11246, as amended, the Vietnam Era Veterans Readjustment Assistance Act ("VEVRAA"), as amended, and Section 503 of the Rehabilitation Act of 1973, as amended ("Section 503"). This Affirmative Action Plan (AAP) outlines our commitment to affirmative action, and its efforts to promote equal employment opportunity and diversity within the organization. Importance of Diversity and Inclusion We recognizes the importance of a diverse and inclusive workforce and understands that creating an environment that respects and values individual differences is critical to its success. This AAP outlines the specific steps we will take to achieve its affirmative action goals and to ensure compliance with all applicable federal regulations and laws. Commitment to Equal Employment Practices We are committed to ensuring that all employment decisions, including recruitment, hiring, promotion, training, compensation, and termination, are made without regard to an individual's race, gender, ethnicity, age, religion, or any other protected characteristic. We will not tolerate discrimination or harassment of any kind and will take appropriate action to address any violations of this policy. Compliance with Federal Regulations We are committed to complying with all applicable federal regulations and laws related to equal employment opportunity, including: Executive Order 11246, as amended The Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended Section 503 of the Rehabilitation Act of 1973, as amended We will develop and maintain a comprehensive Affirmative Action Plan (AAP) to ensure compliance with these regulations and to promote diversity and inclusion within the organization. Promoting Equal Employment Opportunity and Diversity We believe that promoting equal employment opportunity and diversity is not only the right thing to do but also essential for creating a successful and sustainable organization. We are committed to this policy, and to ensuring that all employees and job applicants are treated with fairness, respect, and dignity.

Job Type:

Full-time Pay:

$28.00 - $34.00 per hour Application Question(s): Have you processed weekly payroll for a company with multiple employees and jobs codes or projects? Which payroll systems have you used?

Experience:

Viewpoint Spectrum:

1 year (Required) fully processing

Certified Payroll:

1 year (Required) hands-on

Certified Payroll:

1 year (Required)

Work Location:

In person