Administrative Assistant & Payroll Specialist Starting Over, Inc. - 3.0 Riverside, CA Job Details Full-time $25 - $32 an hour 3 hours ago Qualifications Customer communication Executive administrative support Attention to detail QuickBooks Payroll Office management Time & attendance systems Full Job Description Starting Over helps some of the Southern California's most vulnerable populations by addressing homelessness, recidivism, and reentry. We help homeless men, women and children transition from homelessness and the often associated cycles of poverty, substance abuse, mental illness, and recidivism. The Administrative Assistant / Payroll Specialist provides comprehensive administrative and operational support while assisting with accurate and timely payroll processing. This position is ideal for an organized, detail-oriented professional with strong communication skills and experience managing confidential employee information, payroll records, office documentation, scheduling, data entry, and accounting-related administrative functions. The successful candidate will be comfortable working in a fast-paced office environment, managing multiple priorities, maintaining accurate records, and supporting both employees and management with professionalism and discretion.

Key Duties & Responsibilities:

Provide day-to-day administrative support to management and office personnel. Manage calendars, scheduling, appointments, and internal communications. Prepare, organize, and maintain digital and physical records, documents, and correspondence. Perform accurate data entry and maintain organized databases and filing systems. Answer and direct telephone calls, respond to emails, and provide professional customer and employee support. Prepare reports, spreadsheets, forms, correspondence, and other business documents. Assist with office operations, purchasing, recordkeeping, and general administrative projects. Maintain confidentiality of employee, payroll, financial, and company information. Coordinate with internal departments to ensure information is accurate and administrative tasks are completed on time. Payroll Processing Assist with processing weekly, biweekly, or semi-monthly payroll accurately and on schedule. Collect, review, and enter employee timekeeping and attendance information. Verify regular hours, overtime, PTO, holiday hours, and other payroll-related information. Maintain accurate employee payroll records and supporting documentation. Assist with new-hire setup, employee changes, deductions, and payroll updates. Review payroll information for accuracy and identify discrepancies before payroll submission. Assist with payroll-related reporting, recordkeeping, and documentation. Respond to employee questions regarding payroll, timekeeping, deductions, and pay information. Maintain confidentiality and exercise discretion when handling sensitive payroll and employee information. Coordinate with management, accounting personnel, payroll providers, and other departments as needed. Accounting & Office Systems Assist with accounts payable, payment processing, billing coordination, and general accounting-related administrative tasks. Enter and maintain financial and customer information within ERP or accounting systems. Create and maintain accurate client, vendor, and employee records. Utilize Microsoft Office Suite, Excel, QuickBooks, ERP systems, scheduling platforms, and document-management systems. Maintain organized digital and physical filing systems to support efficient record retrieval and compliance. Assist with reconciliation, reporting, and other administrative accounting functions as assigned. Qualifications 3+ years of administrative office experience preferred. Demonstrated experience assisting with or processing payroll. Strong understanding of timekeeping, payroll records, employee hours, overtime, PTO, and payroll documentation. Proficiency with Microsoft Office Suite, particularly Word and Excel. Experience with QuickBooks, ERP systems, payroll software, or similar business-management systems preferred. Strong data-entry and recordkeeping skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Ability to handle confidential employee and financial information with discretion. Strong organizational, problem-solving, and customer-service skills. Professional, dependable, and comfortable working independently as well as part of a team. Core Competencies Payroll Processing Administrative Support Timekeeping Data Entry Records Management Microsoft Office Excel QuickBooks ERP Systems Scheduling Accounting Support Document Control Confidentiality Communication Organization Attention to Detail Problem Solving We are committed to Fair Chance and Second Chance hiring. We encourage qualified candidates with justice-system involvement to apply and believe candidates should be considered for their skills, experience, qualifications, and potential—not simply their past.

Pay:

$25.00 - $32.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person