Payroll Clerk

Job Title:

Payroll Clerk Job Description This role is responsible for accurately processing payroll, maintaining precise timekeeping records, and ensuring compliance with payroll legislation and company policies. You will manage the full payroll cycle, support employees and management with payroll queries, and work closely with finance to provide timely and accurate reporting. Responsibilities Gather and verify information on hours worked for each employee, including timecards and timesheets. Calculate gross and net pay accurately, incorporating overtime, deductions, bonuses and other pay elements using a computerised payroll system. Ensure all payroll calculations comply with applicable payroll laws and regulations, including local requirements such as meal penalties and related rules. Obtain approval from senior leadership for payroll payments when required. Prepare and execute pay runs through an electronic payroll system or arrange for the distribution of physical paycheques. Administer and distribute statements of payment to employees, either electronically or on paper. Process payroll-related taxes and ensure timely payment of employee benefits. Maintain accurate records of hourly rates, wages, compensation and benefit rates, and new hire information. Audit timecards and correct discrepancies in timekeeping records promptly and accurately. Address employee and management questions and issues related to payroll, timekeeping and pay calculations in a professional and timely manner. Prepare regular payroll reports for senior management, the finance department and other stakeholders as required. Maintain strict confidentiality of payroll data and employee information at all times. Collaborate with HR and other departments to ensure accurate and up-to-date employee records for payroll purposes. Essential Skills Proven experience working with timecards, timesheets and payroll support functions. Hands-on experience auditing and correcting timecards and other timekeeping records. Practical knowledge of payroll systems such as Paycom, ADP, Kronos, Paychex, Paylocity or similar platforms. Working understanding of payroll legislation and regulations, including California payroll law and related rules such as meal penalties. Solid understanding of accounting fundamentals and payroll best practices. Very good knowledge of relevant legislation and regulatory requirements in the payroll field. Proficiency in MS Office, particularly Excel, for payroll data management and reporting. Ability to work confidently with payroll software and databases to process and reconcile payroll. Strong attention to confidentiality and the ability to handle sensitive information responsibly. Outstanding organisational skills with excellent attention to detail and accuracy. Excellent verbal and written communication skills for interacting with employees, management and finance teams. High school diploma or equivalent. Additional Skills & Qualifications Experience with multiple payroll or timekeeping systems, such as Kronos, Paycom, Paylocity and similar platforms. Data entry experience with a high level of speed and accuracy. BSc or BA in business, accounting or a related field. Working knowledge of employment law as it relates to payroll and timekeeping. Ability to communicate effectively in Spanish is an advantage. Comfort working in a manufacturing environment rather than a traditional office setting. Why Work Here? You will join a team that values accuracy, reliability and collaboration, and offers the opportunity to build strong expertise in payroll within a dynamic operational environment. The working hours provide a predictable weekday schedule, supporting work-life balance, while the role offers exposure to a range of payroll systems and processes that can enhance your long-term career development. Work Environment This role is based in a manufacturing environment rather than a typical office setting, so you can expect to work close to operational teams and production activities. Standard working hours are Monday to Friday, either 8:00 to 16:30 or 7:30 to 16:00, providing a consistent daytime schedule. The dress code is casual but neat, typically jeans with a smart or presentable shirt. You will use computer-based payroll and timekeeping systems regularly, along with standard office software, in a setting that combines both administrative tasks and interaction with on-site staff. Job Type & Location This is a Contract to Hire position based out of Visalia, CA. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Visalia,CA.

Application Deadline This position is anticipated to close on May 29, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.