Payroll Specialist/Professional

POSITION SUMMARY

This position provides support to human resources functions, including payroll, benefits, and/or employee records. Processes timekeeping and payroll reports, and reconciles pay deductions such as benefits with benefit-provider invoices. May respond to routine questions on HR policies. This person must be proficient in Microsoft Word and Excel spreadsheet. Prior experience with Workforce GO (or other UKG) and/or Acumatica is beneficial. Strong communication skills are essential; this position typically interfaces with employees regularly. Must have acute attention to detail and deadlines, and strict adherence to confidentiality.

ESSENTIAL JOB FUNCTIONS

Maintain at all times a professional and courteous demeanor with all clients, vendors, employees and guests of Samuel Engineering; serve as an ambassador of the company.

Process verifications of employment.

Maintain confidential files in accordance with record-keeping policies and regulations.

Ensure company practices are HIPAA-compliant. Process Payroll. Setup bi-weekly payroll journal entry.

Reconcile Payroll liabilities. Reconcile benefits invoices and process.

Ensure correct benefits deductions, earnings and gross-ups integrate with payroll.

Administer COBRA.Process garnishment orders. Process employee advances and associated reconciliation.

Upload employee expenses into payroll.

Work closely with the HR Assistant and our third party administrator for 401k loans. Assist in annual 401K audit. Assist in Workers Compensation audits.

Assist in EEO-1 Reports.

New hire administrative functions (e.g. printing and electronically filing new hire documents, preparing workspaces with welcome documents, etc.)Payroll tax compliance, including coordination of new withholding agencies, workers compensation and unemployment insurance.

Process reports as needed in HRIS and timekeeping programs.

Process I-9 and E-Verify.

Ensure Year-end tax compliance.

Update State Labor Law posters.