Police Administrative Specialist

Build Your Future with the City of Boca Raton! At the City of Boca Raton, a career in public service is more than a job — it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported. Why Boca Raton? As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:

Health Insurance Benefits :

No-cost employee Medical, Dental & Vision plans

Generous Paid Time Off :

12 paid holidays + vacation, sick, and 3 floating holidays

Continuous Service Benefit :

Paid out annually after 5 years of service

Work-Life Balance :

Flexible work schedule

Retirement Plans :

Two pension/retirement options to choose from Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed. Apply now and join the city that's building careers and shaping a stronger tomorrow! Performs difficult skilled administrative work and high-level technical work administering payroll. Additional work may include purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision. Prepares statistical reports for supervisors. Maintains pay, leave, status change, deductions and related payroll records, including time pool donations. Make changes to payroll file; updates payroll related files. Prepares payroll records including deduction records and related payroll reports. Compiles and processes payrolls and deductions. Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks. Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections. Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance. Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions. Prepares special event pay. Related tasks : Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables. Prepares requisitions, special purchase orders and purchase orders for purchases. Assists with budget forecasting and preparation as needed. Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public. Composes correspondence as needed. Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc. May maintain department employee personnel files. Checks and verifies items received and processes invoices for payment. Performs related tasks as required Preparation of FEMA reports, payroll, damage Signature authority $2,500 Charge card purchasing

Knowledge of:

The payroll system and benefit program administration Bookkeeping terminology and methods Applicable collective bargaining agreements Standard office procedures, practices and equipment Skilled in: The use of data processing equipment Ability to: Establish and maintain effective working relationships with City officials, associates, and the general public Follow detailed and written instructions Type accurately at the rate of 40 WPM Pass clerical test at time of application Prepare payroll and financial records and reports Any combination of education and experience equivalent to graduation from high school. Three (3) years of administrative office support.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items: Criminal Background Check Employment Verification Education Verification Reference Checks Motor Vehicles Report (MVR) Check Credit Check Fingerprinting Polygraph Neighborhood Check Drug and Alcohol Screen

SPECIAL REQUIREMENTS

: Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.