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Office Administrator - Yacht Management (Jobber, Payroll & Accounting) Oceanic Yacht Management - 5.0 Boca Raton, FL Job Details Full-time $20 - $25 an hour 1 day ago Qualifications Multitasking Attention to detail Data entry Construction experience Office management Full Job Description Oceanic Yacht Management | Fort Lauderdale, FL In-person to start, with potential for remote or hybrid after training Oceanic Yacht Management is a fast-growing yacht management company servicing private yachts throughout South Florida and the U.S. East Coast. We manage vessels ranging from 35' to 80' , providing full-service support including maintenance coordination, crew management, accounting, and logistics. We are seeking a highly organized, task-oriented Office Administrator to manage Jobber workflows, payroll, and accounting functions while supporting daily operations. Key ResponsibilitiesJobber & Scheduling Create, manage, and close work orders Schedule maintenance and service jobs Track job status, labor, and materials Ensure all completed work is properly billed Payroll Process weekly and bi-weekly payroll Track employee hours, overtime, and job assignments Maintain accurate payroll records and reports Accounts Payable Enter and process vendor invoices Match invoices to Jobber work orders Resolve discrepancies and manage vendor payments Maintain vendor records Accounts Receivable Generate and send invoices to yacht owners Track payments and overdue balances Follow up on outstanding invoices Reconcile payments and records Onboarding & Administrative Support Onboard new employees and subcontractors Collect W-9s, contracts, and required documentation Set up staff in Jobber and payroll systems Maintain organized digital filing systems Work Environment & Schedule This role starts in-person in Fort Lauderdale for training Once fully trained and proficient, the position may transition to remote or hybrid This position is primarily computer-based and requires comfort working independently for extended periods Phone calls are occasional, but the role is largely focused on software systems, data entry, and task management Ideal for someone who enjoys structured, focused work rather than a high-interaction office environment What We're Looking For Highly organized and task-oriented individual Experience with Jobber or similar scheduling/invoicing software Payroll and basic accounting experience Strong attention to detail and ability to manage multiple tasks Comfortable working independently and meeting deadlines Professional communication with clients, vendors, and crews as needed Marine, construction, or service-based business experience is a plus

Pay:

$20.00 - $25.00 per hour

Work Location:

Hybrid remote in Boca Raton, FL 33431