Payroll Processor

Assistant Payroll and Back Office Support Specialist Non-Exempt /

Full-Time Position Mission:

The Assistant Payroll and Back Office Support Specialist plays a critical role in ensuring the seamless, timely, and accurate execution of weekly payroll and invoicing. This position supports all administrative aspects of payroll processing, employee onboarding, and back-office reconciliation.

Key Responsibilities:

Payroll & Invoicing Processing Weekly Execution:

Support the timely and accurate processing of weekly payroll and client invoicing.

Specialized Pay:

Accurately calculate and process certified payroll and per diem payments in compliance with federal, state, and local regulations.

PO Compliance:

Review and verify timesheets and invoices to ensure strict adherence to client Purchase Orders (POs).

Branch Coordination:

Maintain open lines of communication with various branch offices to verify hours, resolve discrepancies, and ensure payroll has been accurately processed.

Onboarding & Compliance:

New Hire Onboarding:

Facilitate the administrative onboarding process for new employees, ensuring all tax forms, direct deposit details, and documentation has been completed.

State Reporting:

File timely new hire reports with the appropriate state agencies as required by law.

Unemployment Claims:

Process incoming unemployment claims, monitor status updates, and assist in gathering documentation to dispute claims.

Wage Garnishments:

Fulfill legal wage garnishment requirements by accurately completing agency forms, adjusting employee payroll records, and documenting/transmitting withholdings to the proper authorities.

Workers' Compensation:

Accurately assign worker's compensation class codes and rates to employees based on their job duties and locations.

Qualifications & Skills:

Experience:

1-2 years of experience in payroll processing, or back-office administration (experience in construction, staffing, or skilled trades is a plus).

Technical Skills:

• Proficiency in

Microsoft Office Key Competencies:

Precision:

High attention to detail with a low margin for error.

Confidentiality:

Absolute discretion when handling sensitive personal, financial, and medical information.

Communication:

Strong verbal and written communication skills to effectively collaborate with remote branch offices and resolve employee inquiries.

Multitasking:

Ability to manage tight weekly deadlines and prioritize tasks in a fast-paced environment.