Payroll & Compliance Specialist

Job Title:

Payroll & Compliance Specialist Status:

Full-time, Non-Exempt Location:

Caldwell, ID (On-Site)

Salary Range:

$32.00-$42.00/hr. (DOE)

Location:

522 Dauntless Pl.

About us:

Since 1993, Industrial Builders has upheld an unwavering commitment to top-tier construction standards. As a premier industrial firm, we cater to a diverse array of sectors, including Power Generation, Baggage Handling, Renewable Energy, Water and Wastewater Treatment, Mining, and Pipelines. Our dedication extends across both private and public domains, ensuring excellence in every project we undertake. Summary Industrial Builders is seeking a Payroll & Compliance Specialist to manage weekly payroll operations across multiple states while ensuring strict compliance with union agreements, certified payroll requirements, prevailing wage laws, and federal regulations including IRA compliance. This role is responsible for ensuring payroll is processed accurately and on time each week, without exception. This position operates within a defined structure under Human Resources. The role is responsible for executing established payroll and compliance processes and does not include authority to modify policies, procedures, classifications, pay structures, or compliance approaches without formal approval.

Responsibilities:

Process weekly payroll using Paychex Flex for a multi-state workforce Accurately calculate hours, overtime, double-time, deductions, taxes, and benefits Maintain payroll records with a high degree of accuracy and confidentiality Manage direct deposits, garnishments, and benefit deductions Prepare and submit certified payroll reports accurately and on time Ensure compliance with prevailing wage laws, including proper classifications and fringe allocations Utilize and maintain LCPtracker and related reporting systems Process union payroll requirements, including dues, fringes, and reporting Support IRA compliance tracking and reporting as required Work in coordination with HR regarding employee classifications, onboarding, and compliance documentation Coordinate with project teams to verify hours, classifications, and job allocations Respond to payroll-related inquiries and resolve discrepancies within established processes Maintain payroll records in accordance with legal and contractual requirements Support internal and external audits through accurate documentation Identify discrepancies and escalate issues for resolution

Qualifications:

Required Qualifications 5+ years of payroll experience, preferably in construction or multi-state environments Demonstrated experience with: Certified payroll Prevailing wage requirements Union payroll administration Experience with LCPtracker or similar systems Proficiency with payroll systems (Paychex Flex preferred) Strong understanding of payroll tax and labor compliance requirements High level of accuracy, organization, and attention to detail Preferred Qualifications Certified Payroll Professional (CPP) Experience with IRA compliance requirements Experience supporting apprenticeship programs Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is often busy, and the noise level can be loud. The employee will need excellent organizational and time and stress management skills to complete the required tasks. Physical Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move up to 25 pounds and occasionally lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hand to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch or crawl. Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay:

$32.00 - $42.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person