Payroll Specialist

Payroll Specialist Victaulic - 3.3 Carol Stream, IL Job Details Full-time 1 day ago Qualifications Improving financial compliance protocols Data integrity assurance Internal controls Payroll tax Process audits Payroll tax processing Standard Operating Procedures (SOPs) implementation Internal compliance auditing Process design Mid-level Risk mitigation strategy implementation State tax Financial workflow efficiency improvements Compliance documentation Financial compliance enhancement Data validation Payroll reconciliation Standard operating procedures (SOPs) Payroll record maintenance Audit support Standard operating procedures drafting Local tax

Full Job Description Job Description Job Description:

Payroll Specialist Position Summary The Payroll Specialist is responsible for end-to-end payroll processing for approximately 200 employees across three U.S. locations. This role operates in a highly manual environment and will play a critical role in establishing standardized processes, documentation, and internal controls to ensure accurate, compliant, and efficient payroll operations. This role is a unique opportunity to help build and strengthen foundational payroll/benefits processes in a growing organization. Key Responsibilities Process weekly payroll accurately and on time, including timekeeping inputs, adjustments, deductions, and taxes Collect and validate payroll data from multiple sources and systems Perform payroll audits and reconciliations , including payroll-to-GL alignment Ensure compliance with federal, state, and local payroll tax requirements Serve as the primary point of contact for payroll-related employee inquiries Process & Controls (Critical Focus Area) Design and implement standard operating procedures (SOPs) for payroll processes Establish and maintain a payroll control framework , including: Pre-and post-payroll validation checks Approval workflows Documentation standards Identify and mitigate risks related to manual processes and single points of failure Partner with Finance and HR to improve data accuracy and process flow Qualifications 3-5+ years of payroll processing experience (multi-state preferred) Strong understanding of payroll compliance and tax regulations Experience working in manual or evolving payroll environments preferred High attention to detail and strong problem-solving skills Ability to work independently and build structure in a developing environment What Success Looks Like Payroll is processed accurately, consistently, and on time Documented, repeatable payroll processes are in place A clear controls framework reduces risk and improves audit readiness Reduced reliance on manual workarounds over time #LI-KP1