Payroll Administrator

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence. HUB is one of the largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and more than 19,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

ROLE OVERVIEW

The Payroll Administrator plays a vital role within HUB International's Corporate Human Resources team, serving as a primary resource for accurate and timely payroll processing across assigned US pay groups. This position is responsible for end-to-end payroll operations — from time and attendance auditing to manual commission uploads, payroll input, and final review — ensuring every employee is paid correctly and on time.

KEY RESPONSIBILITIES

Payroll Processing & Audit Process bi-weekly and monthly payroll for all assigned US employees in compliance with company policy and applicable federal/state laws. Perform manual input, audit, and reconciliation of payroll results, including retroactive pay calculated within the system. Balance payroll input entries and commission/bonus spreadsheet uploads against final payroll output. Issue, track, and reconcile on-demand/off-cycle payments and pay reversals as required. Time & Attendance Run and review time and attendance audit reports to identify missed punches, unreported time, and issues that could impact payroll accuracy. Audit FMLA absences submitted by the Benefits Leave team to ensure accurate payroll treatment. Employee & Partner Support Serve as a knowledgeable resource for employees and supervisors navigating the timekeeping system. Partner with business partners and field HR teams to resolve payroll inquiries and process submissions. Provide guidance on payroll policies, processes, and compliance to HR partners across the organization. Perform additional duties as assigned to support the payroll function.

QUALIFICATIONS & REQUIREMENTS

Experience 3-5 years of hands-on payroll processing experience, ideally in a mid-to-large organization. Multi-state payroll processing experience highly preferred. Familiarity with Workday HCM & Time is a strong plus. Knowledge & Skills Solid command of US payroll laws, federal and state tax regulations, and industry best practices. Intermediate-to-advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams). Strong arithmetic accuracy and the ability to perform complex payroll calculations. Excellent written and verbal communication skills; ability to convey payroll concepts clearly to non-payroll audiences. Exceptional organizational skills with the ability to manage competing deadlines in a fast-paced environment. High degree of integrity and ability to handle sensitive and confidential employee data with discretion. Collaborative, team-oriented mindset with a strong customer service orientation toward employees and business partners. Ability to read and follow detailed written and verbal instructions with close attention to detail.

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees. Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $65,000- $75,000 (non-exempt) and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

Department Human Resources Required Experience:

2-5 years of relevant experience

Required Travel:

Negligible Required Education:

Bachelor's degree (4-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications. Hi, we're HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control. About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB's vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.