Accounting and Payroll Coordinator

Accounting and Payroll Coordinator Larc, Inc - 3.3 Lafayette, LA Job Details Full-time $20 - $25 an hour 6 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Accounts receivable Microsoft Excel Financial analysis QuickBooks Organizational skills Associate's degree Full Job Description Job Overview We are seeking a detail-oriented and proactive Accounting and Payroll Coordinator to join our finance team. The ideal candidate will possess a strong foundation in accounting principles, payroll management, and financial software systems. This role is essential in ensuring accurate financial record-keeping, timely payroll processing, and compliance with relevant regulations. The Coordinator will support both accounting operations and payroll functions, contributing to the overall financial health and operational efficiency of the organization. Responsibilities Input new client information including taxes, I-9 information and direct deposit forms. Responsible for maintaining client I-9 binder. Input employee/client time and payroll data from time sheets and other records. Prepare appropriate payroll reports, verifying hours, overtime, holiday pay, vacation sick, and deductions. Process payroll checks/direct deposits. Submit ACH file to the Bank for Direct Deposit. If ACH file is rejected then resolve discrepancies. Post Payroll, prepare and print reports checking for accuracy. If corrections needed, enter and post any adjusting entries as necessary. Process and report electronic payroll tax payments for State and Federal Taxes. Process garnishment payments and submit to A/P for issuance of check. File payroll reports and documents. Backup Human Resources as needed. Responsible for posting month end liabilities for SUTA and Workers Comp. Update Quarterly Payroll data spreadsheet in Excel. Assist in preparing and distributing W-2's. Assist in closing payroll year. Work with independent, state and worker compensation auditors. Responsible for knowing and carrying out the established policies and procedures for LARC, DOL, FLSA, etc. Work closely with Human Resources and provide assistance when needed. Report any discrepancies to Human Resources. Verify, allocate, and post details of transactions to subsidiary accounts in the General Ledger from invoices or other billing documents Monitor customer account details for non payments, delayed payments and other irregularities. Record deposits into Accounts Receivable and General Ledger. Reconcile A/P, Payroll, Acadian Village, Sweep and Foundation checking accounts. To be reviewed by Director of Finance. Compare Bank Reconciliation to General Ledger monthly research if it does not match. To be reviewed by Director of Finance. Maintain files on bank deposits, bank transfers. Hard copy of bank reconciliation is maintained in Director of Finance files. Write, type, copy and enter information into computer to prepare correspondence, billing documents, statements, receipts, checks and other documents. Enter invoice for OCDD billing into computer. Input Medicaid billing into computer and print statements. Compare A/R aged trial balance to General Ledger accounts monthly, research if it does not balance. Post paid claims. Work with Department Directors and Director of Finance to answer and research any questions pertaining to A/R payments and income received. Maintain all original copies of contracts Review monthly financial reports as directed by Director of Finance. Experience Proven experience in payroll management. Strong knowledge of accounting principles including general ledger accounting, debits & credits, journal entries, and account reconciliation. Familiarity with financial software such as QuickBooks or similar systems. Demonstrated ability to handle data entry tasks accurately within a fast-paced environment. Experience with benefits administration and non-profit or governmental accounting is advantageous. Solid understanding of tax regulations related to payroll and corporate finance practices. Excellent analysis skills for reviewing financial data and identifying discrepancies or opportunities for efficiency improvements. Strong organizational skills complemented by attention to detail in bookkeeping and technical accounting tasks. Join our team to ensure precise financial operations while supporting the organization's mission through diligent payroll processing and accurate accounting practices!

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person