Payroll & Accounting Coordinator Rising Tide - 3.5 Beverly, MA Job Details Part-time $31,000 - $45,000 a year 4 hours ago Qualifications Hospitality Accounting systems Bachelor's degree Data management QuickBooks Restaurant experience

Accounting Full Job Description Position Details:

The Payroll & Accounting Coordinator will manage payroll, daily sales reconciliation, and licensing/administrative functions for the company's restaurant locations, while coordinating with an outsourced bookkeeping/AP firm on bookkeeping, invoice management, and accounts payable. This is an in-office position based at the company's central office, with a flexible part-time schedule to be coordinated with ownership.

Schedule:

Part-time, 15-20 hours/week, ongoing. Key Responsibilities Bookkeeping & AP Coordination Serve as the primary point of contact with the outsourced bookkeeping/AP firm, ensuring they have accurate, timely records and documentation to process vendor bills and maintain the books. Review and route outsourced AP activity for final payment approval from Ownership; flag any discrepancies or vendor issues. Payroll Process bi-weekly payroll directly through Paychex for all locations. Track and record employee vacation/PTO. Daily Sales & Cash Own daily Toast sales and reporting reconciliation across all locations. Prepare daily cash reporting for ownership. Licensing & Permitting Track expiration dates and maintain a master log for all business, liquor, food service, and health licenses/permits across all locations, flagging renewals with enough lead time to avoid lapses. Prepare and organize renewal documentation (insurance certificates, tax filings, inspection records) and coordinate with health departments, licensing boards, or filing services as needed. Office Management Serve as the point person for day-to-day office operations in a small office environment (1-4 people), managing supplies, vendors, and equipment. Maintain organized physical and digital filing systems for company records and support light administrative/scheduling needs for ownership. QuickBooks & Systems Serve as the internal point of contact for QuickBooks access and data needs, coordinating with the outsourced bookkeeping firm as new entities/locations are added. Tax & Outside Coordination Coordinate directly with the company's outside CPA/tax preparer on routine items, with ownership retaining final oversight of that relationship. Growth Context The company currently operates 4 restaurants and a holding company, with future growth expected. This role is expected to scale in coordination responsibilities as the company expands and works with outsourced financial partners.

Reporting Relationship Reports To:

Owners Team Structure:

Works independently in a part-time capacity, coordinating closely with ownership, the outsourced bookkeeping/AP firm, and the outside CPA. Qualifications 3+ years of bookkeeping/accounting experience, ideally across multiple entities or locations (restaurant/hospitality a plus). Proficiency in QuickBooks required; experience with Toast and Paychex strongly preferred. Accounting/finance degree or bookkeeping certification preferred but not required.

Pay:

$31,000.00 - $45,000.00 per year

Education:

Bachelor's (Required)

Work Location:

In person