Benefits & Payroll Coordinator

Benefits & Payroll Coordinator Billerica Public Schools Billerica Public Schools - Billerica, Massachusetts Job Details

Job ID:

5671597

Application Deadline:

May 11, 2026 11:59 PM (UTC)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

REPORTS TO

Director of Finance and Operations

MINIMUM QUALIFICATIONS

• Two (2) years of successful employment in a benefit position preferred
• Strong skills with databases, spreadsheets, and word processing
• Experience with Munis HR and Payroll functions is preferred
• Experience in Aesop/Frontline preferred
• Strong organization skills, communication skills and analytical abilities
• Solid understanding of School and Municipal accounting and finance regulations
• Contributes to a positive and welcome environment for colleagues, staff and families

GENERAL RESPONSIBILITIES

BENEFITS & PAYROLL

• Manage onboarding and separation of all school employees
• Develop and implement employee hire and change of status packets
• Meet with new hires to collect all paperwork for payroll and benefits in a timely manner
• Maintain employee payroll and benefits records
• Communicate with employees on all payroll and benefit matters

BENEFITS

• Calculate the cost of benefits and input all benefit enrollments and adjustments
• Maintain employee records and enrollment forms for all benefit enrollments/changes
• Coordinate Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School website
• Verify monthly insurance bill rosters
• Update accrual limits within Munis each January, based on IRS limits
• Communicate with benefit representatives as needed for any benefit-related questions
• After each biweekly payroll, prepare deposits for all health, dental and life premiums for the Town Treasurer
• Process monthly bills and provide to Treasurer's office for payment
• Enroll employees into COBRA insurance, collect and track payments
• Assist employees with benefit transition upon retirement
• Make adjustments to benefit calculation for retirees
• Maintain accrual overview sheets (listing each Bargaining group and non-union employees) PAYROLL
• Collect timesheets and assist with the data entry of time into the generated payroll
• Assist with proofing of payroll to ensure accuracy
• Backup to Payroll Manager in running payroll and submitting electronic payroll files to the bank
• Research and resolve payroll issues that may arise
• Download reports from Frontline/Aesop system for paying substitutes and any employee time off adjustments
• Track any employee who is on unpaid status and collect benefit premiums
• Prepare payment to vendors after each payroll

FRONTLINE/AESOP

• Create and manage employee accounts
• Process annual allotment on or around July 1st
• Assist employees with issues with Frontline/AESOP OTHER
• Complete research related projects for employees who want to purchase creditable service time
• Complete verification of employment requests
• Maintain procedures for following payroll cycle
• Maintain GIC packets for Teachers/MTRS future retirees
• Other duties assigned as needed

COMPENSATION

• Salary range is $54,000.

00 to $58,000.00 TERMS

OF EMPLOYMENT

12-month work year An equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504.

Position Type:

Full-time