A/R, A/P, Payroll Clerk

Job Description The Office of Graduate Education (OGE) Finance team is seeking a temporary Accounts Payable & Accounts Receivable Specialist to support day-to-day financial operations during a staff leave. This position reports to the Associate Director of Finance and works closely with finance staff, program managers, faculty, students, and external partners. This is a full-time, temporary role from May 11 to August 7 (13 weeks), 35 hours per week, including a one-week training overlap with the incumbent. Accounts Payable & Procurement Serve as primary point of contact for day-to-day procurement and payables questions. Process vendor invoices, student reimbursements (sponsored and non-sponsored), and other payments in Buy2Pay. Set up and reactivate vendors; review and approve purchase requisitions. Coordinate ordering and tracking of office supplies and IT equipment. Review and approve Concur PCard reports and staff reimbursements.

Oversee the department travel card:

prepare reports and ensure all travel expenses comply with DMS and Harvard travel policies. Accounts Receivable & Collections Prepare and distribute semi-annual preceptor invoices (Fall and Spring) and Spring program invoices. Set up new labs and add/update contacts in the AR system and FileMaker. Reconcile discrepancies between FileMaker and the general ledger and resolve issues. Monitor aging receivables, contact labs regarding past-due invoices, and prepare outstanding invoice reports for the management team. Program & Student Financial Support Submit Master''s Program guest lecturer payments in coordination with Master''s Program Managers. Meet bi-weekly with the Masters Admin Coordinator to review guest speaker status and resolve payment questions. Maintain DMS financial records, tracking and monitoring all expenditures, including allowances for individual students and student groups. Reconcile non-sponsored account expenditures against University reports, resolve discrepancies, and prepare monthly status reports. Customer Service & Policy Guidance Serve as a front-line resource and principal source of information for students, faculty, and staff on established DMS and Harvard financial policies and procedures. Preferred Qualifications Experience with accounts payable, accounts receivable, and basic reconciliation. Familiarity with enterprise finance systems (e.g., Buy2Pay, Concur, or similar) and strong Excel skills. Strong attention to detail, accuracy, and organizational skills. Customer-service orientation and ability to explain financial policies clearly to non-finance audiences. Ability to manage multiple priorities and meet deadlines in a fast-paced academic environment.