About Youth on the Move, Inc. Youth on the Move, Inc. is a transportation company dedicated to providing safe, reliable, and efficient transportation services. We are seeking a dependable, organized, and detail-oriented Payroll Assistant to support employee payroll, timekeeping, attendance reconciliation, and payroll recordkeeping. This position is an excellent opportunity for someone who enjoys working with numbers, maintaining accurate records, solving payroll discrepancies, and supporting employees in a fast-paced environment. Position Summary The Payroll Assistant will support payroll preparation and processing by reviewing employee timesheets, verifying hours worked, maintaining accurate payroll records, and assisting with employee payroll inquiries. The ideal candidate has strong attention to detail, excellent computer skills, and the ability to handle sensitive employee and financial information with professionalism and confidentiality. Key ResponsibilitiesPayroll Processing and Timekeeping Assist with preparing and processing employee payroll accurately and on schedule. Review timesheets and timekeeping records for completeness and accuracy. Verify regular hours, overtime, approved paid leave, and applicable payroll adjustments. Identify missing punches, incorrect hours, and timekeeping discrepancies. Coordinate with supervisors to resolve payroll issues before processing deadlines. Maintain accurate records of employee hours, payroll corrections, and approvals. Assist with payroll reconciliation and verification before final submission. Ensure payroll deadlines are consistently met. Employee Attendance and Payroll Coordination Review attendance and timekeeping reports for payroll accuracy. Track employee absences, tardiness, and approved leave as they affect payroll. Compare employee schedules against actual recorded hours when investigating discrepancies. Coordinate with Human Resources and operations management regarding payroll adjustments. Follow established approval procedures for timecard corrections. Maintain accurate documentation supporting payroll changes. Employee Payroll Support Respond professionally to employee questions regarding paychecks, hours worked, and payroll deductions. Research reported payroll discrepancies and escalate unresolved concerns. Assist employees with direct deposit enrollment and payroll information updates. Maintain accurate employee payroll information. Assist with distribution of payroll-related communications. Maintain confidentiality of employee compensation and financial information. Payroll Administration and Recordkeeping Maintain organized payroll files and supporting documentation. Enter employee payroll information into approved payroll systems. Assist with new-hire payroll setup and employee status changes. Support payroll reporting, audits, and reconciliation activities. Assist with wage verification and payroll documentation requests when authorized. Prepare payroll summaries and administrative reports. Maintain accurate records in accordance with company policies and applicable recordkeeping requirements. Compliance and Accuracy Support compliance with applicable Massachusetts and federal wage and hour requirements. Assist with reviewing overtime calculations and timekeeping records. Follow company procedures for payroll authorization and data security. Report suspected payroll errors or discrepancies promptly. Protect confidential employee payroll and personal information. Assist with ensuring final pay is prepared in accordance with applicable legal requirements. Required Qualifications At least 1 year of experience in payroll administration, accounting support, bookkeeping, timekeeping, or a related administrative role. Strong attention to detail and accuracy. Proficiency in Microsoft Excel, Word, and Outlook. Ability to perform basic payroll calculations and review numerical information. Strong organizational and time-management skills. Ability to handle confidential employee and financial information. Excellent written and verbal communication skills. Ability to meet strict deadlines. Strong problem-solving skills. Ability to work independently and follow established procedures. Preferred Qualifications Previous payroll processing experience. Experience using ADP, Paychex, QuickBooks Payroll, or similar payroll software. Familiarity with Massachusetts wage and hour laws. Experience processing payroll for 100 or more employees. Experience reviewing electronic timekeeping systems. Experience with overtime calculations, payroll deductions, and payroll reconciliation. Previous experience in transportation, logistics, or another shift-based environment. Ideal Candidate We are looking for someone who is: Detail-oriented and committed to accuracy. Dependable and able to meet deadlines. Comfortable working with numbers and spreadsheets. Organized when managing multiple employee records. Professional when communicating with employees. Proactive in identifying and resolving discrepancies. Able to maintain strict confidentiality. Comfortable following established approval and reporting procedures. Work Environment This is a full-time, on-site administrative position located in Indian Orchard, Massachusetts. The Payroll Assistant will work closely with Human Resources, operations management, supervisors, and payroll personnel to ensure accurate and timely employee compensation. The position requires regular computer use, data entry, payroll verification, and employee communication. Equal Employment Opportunity Youth on the Move, Inc. is an equal opportunity employer. We provide equal employment opportunities to qualified applicants without regard to legally protected characteristics. Reasonable accommodations are available in accordance with applicable law.

Pay:

$17.00 - $20.00 per hour Expected hours: 35.0 - 40.0 per week

Work Location:

In person