Payroll Specialist

Payroll Specialist Walker-Miller Energy

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1 Detroit, MI Job Details 1 day ago Benefits 401(k) Qualifications Regulatory compliance Financial regulatory compliance Productivity software Excel formulas Cross-functional collaboration Cross-functional communication Excel data analysis

Full Job Description Company Overview:

Walker-Miller Energy Services is a 26-year-old Detroit-based, core-values driven company committed to changing lives through energy efficiency. We create and manage customized energy waste reduction programs that help electric and gas utilities meet mandated energy savings goals. Our experience driven philosophy of energy efficiency as economic development helps families and businesses save energy and save money. Through innovative, inclusive initiatives, we help build communities by creating local jobs, producing equitable energy savings for all rate payers, and spurring the growth of diverse local businesses. Our operating philosophy is reflected in our core values. We refer to them as

BEHIVE . B

• Boldly Go E
• Embrace Equity H
• Humble Confidence I
• Inclusive Stewardship V
• Value Reputation E

•

Extraordinary Experience Position Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll and payroll‑related activities in accordance with company policies and applicable regulatory requirements. This role is housed within the Finance & Accounting department and partners cross‑functionally to ensure payroll data integrity, reporting accuracy, and compliance. The Payroll Specialist plays an active role in continuous process improvement efforts, including identifying opportunities to enhance efficiency, strengthen controls, and support automation of payroll processes

Essential Responsibilities:

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Embrace and operate within our core values.

Payroll:

Lead and coordinate a biweekly, multi-state payroll, and process off-cycle payments. Maintain the timekeeping system and work directly with team members to resolve timecard issues and assist people leaders with timecard approvals. Respond to and process wage garnishments. Maintain payroll pay codes (paid and unpaid) and create new pay codes as needed. Manage paid time off (PTO) accruals and audit team member balances for accuracy. Lead and resolve payroll-related audits. Develop checks and balances with established processes and workflows. Respond timely to payroll and IRS tax notices and establish Walker-Miller Energy Services as an employer as required under applicable federal, state, and local laws. Manage all executed severance agreements, including ensuring all payroll and benefit-related conditions are fulfilled. Track ongoing severance payments and respond to recipient inquiries/questions, etc. Respond to unemployment claims. 401

K Administration:

Support the annual 401k audit, providing auditors with requested information in a timely manner. Manage all 401k transactions, including eligibility, contribution changes, loan requests and repayments, rollovers, and withdrawals . Remit all 401k contributions each time a payroll is processed/as applicable. Ensure process compliance and accurate administration of all payments.

Finance:

Reconcile monthly benefit vendor invoices and submit billing for payment. Perform detailed reconciliations between payroll records, benefit deductions, and vendor invoices to ensure accuracy and completeness prior to payment. Investigate, document, and resolve discrepancies between payroll system data, benefits carrier reports, and general ledger postings. Prepare and maintain reconciliation schedules supporting payroll and benefits expenses for monthly close and audit requests. Review payroll and benefits data for accuracy, reasonableness, and compliance before submission to Finance for payment and posting. Maintain accurate records and supporting documentation related to payroll and benefits transactions in accordance with record retention requirements. Partner with Finance leadership to support month‑end close activities, including variance analysis and validation of payroll‑related expenses. Identify data integrity issues and recommend process improvements to strengthen controls and reduce the risk of payroll or billing errors.

Minimum Qualifications:

Bachelor's degree in Finance, Accounting, Human Resources, or a related field, or an equivalent combination of education and payroll experience. Minimum of five (5) years of hands-on payroll processing experience, preferably in a multi-state or complex payroll environment. Comprehensive knowledge of payroll regulations, tax laws, and compliance requirements. Strong analytical skills with the ability to review, interpret, and validate payroll data and reports. Advanced proficiency in Microsoft Excel, including the use of formulas and data analysis functions. High level of accuracy and attention to detail in payroll calculations and reporting. Strong organizational and time management skills with the ability to manage multiple priorities and meet strict deadlines. Effective verbal and written communication skills to collaborate cross-functionally and respond to payroll-related inquiries. Demonstrated ability to work with a sense of urgency while maintaining professionalism, discretion, and a service-oriented mindset. Proficient in Microsoft Office applications; comfortable learning and adapting to payroll and finance systems. Licenses & Certifications Certified Payroll Professional (CPP) certification strongly preferred. Physical Demands and Work Environment Required to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controls Ability to lift up to 10 pounds Noise level is typically low to moderate

Note:

Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position. The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. Walker-Miller Energy Services is an Equal Opportunity Employer. At Walker-Miller Energy Services, we Embrace Equity by encouraging qualified candidates from all backgrounds and identities to apply for open positions! We have several optional questions about candidates' demographics, but they do not impact hiring decisions. In fact, all candidate demographic data is anonymized for compliance purposes and to reduce unconscious bias in the hiring process, so none of the information collected here will be attached to your individual application. We ask for this information because Walker-Miller is committed to inclusive recruitment practices, so we hold ourselves to a high standard in developing a candidate pool that is diverse in background, experience, and perspective. Walker-Miller Energy Services participates in E-Verify. Which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page. E-Verify Notice E-Verify Notice (Spanish) Right to Work Notice Right to Work Notice (Spanish)