Payroll Tax Analyst

The Payroll Tax Analyst is responsible for ensuring accurate calculation, timely filing, and reconciliation, and compliance of all payroll-related taxes across the United States and Canada. This role serves as a subject matter expert for federal, state/provincial, and local payroll tax compliance, with a strong focus on internal controls, SOX compliance, and risk mitigation. The Payroll Tax Analyst partners closely with Payroll, HR, Finance, Legal and third-party payroll tax vendors to ensure accurate, compliant, and well-controlled payroll tax operations. Key Responsibilities Payroll Tax Compliance & Reporting Ensure accurate calculation, withholding, remittance, and reconciliation of payroll taxes, including federal, state, local, and unemployment taxes Support year-end payroll tax activities, including W-2/W-2c, T4, T4A preparation and balancing Monitor legislative and regulatory changes impacting payroll tax compliance in both countries Ensure payroll tax configuration and setup within Workday HCM aligns with regulatory requirements Reconciliations & Financial Controls Perform monthly, quarterly, and annual reconciliations between payroll results and tax filings Investigate and resolve payroll tax variances, discrepancies, and agency notices in a timely manner Maintain detailed documentation to support reconciliations, filings, and audit requests Execute and maintain payroll tax controls in compliance with Sarbanes-Oxley (SOX) requirements Prepare control evidence and support internal and external audits related to payroll tax processes Identify control gaps, assess risks, and recommend remediation or process enhancements Vendor & Stakeholder Management Partner with third-party payroll and tax vendors to ensure accurate, timely, and compliant tax processing Serve as a point of contact for payroll tax agencies and auditors Collaborate cross-functionally with HR, Finance, Legal & Audit on payroll tax-related topics Process Improvement & Transformation Support Workday payroll enhancements, and testing with a focus on payroll tax accuracy and compliance Identify opportunities for automation, standardization, and continuous improvement across payroll tax processes Develop and maintain standard operating procedures (SOPs), process documentation, and control narratives Qualifications Required Bachelor's degree or equivalent work experience 3-5+ years of payroll tax experience in a multi-state environment Strong knowledge of U.S. federal, state, and local payroll tax regulations Working knowledge of Canadian payroll tax requirements including CPP and EI Hands-on experience supporting payroll tax processes Experience supporting SOX controls and audit activities Strong analytical, reconciliation, and problem-solving skills Preferred Certified Payroll Professional (CPP) or similar certification Exposure to outsourced or co-sourced payroll models Experience supporting payroll tax compliance during system transformations or M&A activity Workday Payroll experience Key Competencies Attention to detail and data accuracy Strong internal control and compliance mindset Risk identification and issue resolution Clear communication with technical and non-technical stakeholders Continuous improvement and transformation orientation Why Lineage? This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers' requirements. Beyond that, you'll help us grow and learn on our journey to be the very best employer in our industry. We'll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members. Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status under federal, state and local law. Benefits Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, 401k retirement plan, paid time off, annual bonus eligibility, and a minimum of 7 holidays throughout the calendar year. More vacancies in the Netherlands Not sure which role is right for you? Let us do the work! Share your contact information and a resume or CV. A member of our recruiting team will reach out to you to explore roles we think could be a good match. At Lineage, we have a shared purpose: We are transforming the food supply chain to eliminate waste and help feed the world. Our shared purpose drives everything we do in all parts of our organization, from the warehouse floor to the corner office. The work we do is noble, and our team members are passionate about the impact they make every day. Working at Lineage is not just a job - it's an opportunity to innovate and put your mark on how food moves from the farm to dinner tables around the world. As a member of the Lineage Logistics team, you are a critical link in the food supply chain. If you are having trouble applying, contact our Human Resources team here: Contact Us | Lineage Logistics At Lineage Logistics, helping to feed the world is more than a job - it's a purpose we live every day. Lineage is one of the world's leading temperature-controlled logistics companies. Driven by our core values, we're reimagining the global food supply chain. Lineage helps customers ranging from Fortune 500 companies to small family-owned businesses increase the efficiency and protect the integrity of their temperature-controlled supply chain. In recognition of the company's leading innovations, Lineage was recognized as the No 1. Data Science company on Fast Company's annual list of the World's Most Innovative Companies in 2019, in addition to ranking 23rd overall in an evaluation of thousands of companies worldwide. As part of the Lineage family, you'll have the opportunity to grow your career as we continually expand, using technology and award-winning innovations, to meet the needs of customers around the world.