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Payroll Specialist
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Robert Half
Bloomington, MN (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Payroll Specialist to support accurate and compliant payroll operations for a multi-state workforce in Minnesota. This role is ideal for someone who enjoys working with data, solving discrepancies, and partnering with internal teams to keep payroll processes running smoothly. The Payroll Clerk will play an important part in reporting, audit support, and ongoing process improvements while delivering responsive service to employees and stakeholders.
Responsibilities:
- Administer payroll for employees across multiple states, ensuring each pay cycle is completed accurately, on schedule, and in accordance with applicable regulations.
- Review payroll records and validate earnings, deductions, taxes, and other entries to detect and correct issues before final processing.
- Maintain adherence to federal, state, and local payroll requirements as well as organizational payroll standards and procedures.
- Partner with cross-functional teams to investigate payroll-related data or system concerns and help resolve processing challenges efficiently.
- Prepare payroll reports, evaluate trends in payroll data, and contribute to efforts that strengthen reporting consistency and data accuracy.
- Assist with audit requests by compiling payroll documentation, completing reconciliations, and providing supporting records for internal and external reviews.
- Contribute to quarter-end and year-end payroll activities, including tasks related to balancing, reporting, and final review.
- Provide coverage and operational support for payroll leadership when needed to help maintain continuity within the department.
- Respond to employee and stakeholder payroll questions with professionalism, clear communication, and a strong customer service mindset.
- Help improve payroll operations by identifying opportunities to streamline workflows, increase standardization, and support accurate benefits-related deductions and reporting. Requirements
- Experience processing payroll, preferably in a multi-state environment with a strong understanding of end-to-end payroll functions.
- Knowledge of payroll tax requirements, including federal, state, and local regulations, and the ability to apply them accurately.
- Familiarity with garnishments, payroll reconciliations, and benefits-related payroll deductions and reporting.
- Ability to analyze payroll data, investigate discrepancies, and produce accurate reports in a deadline-driven setting.
- Strong attention to detail and organizational skills with the ability to manage confidential information responsibly.
- Effective communication skills and the ability to work both independently and collaboratively across teams.
- Proficiency with payroll systems and related tools used for payroll processing, reporting, and record maintenance.