Finance Executive - Payroll Services & Operations

Finance Executive - Payroll Services & Operations Orion Associates - 3.1 Golden Valley, MN Job Details Full-time $105,000 - $115,000 a year 13 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Flexible schedule Pet insurance Qualifications Payroll tax processing Regulatory compliance Bachelor's degree Managing finance teams General management Full Job Description Orion Associates provides business management services like Payroll administration, Training, Human Resources, and more for our various other companies: Meridian Services, Zenith Services, Morning Sun Financial Services, and Little Stars. All of our companies work together to administer high quality professional services for staff while also supporting people with disabilities, the elderly, and their families. Finance Executive -

Payroll Operations Internal Title:

Executive Administrator of Payroll Operations Orion Associates / Meridian Services /

Zenith Services Location:

Golden Valley, MN Schedule:

Full time, Monday-Friday (flexible hours); hybrid option available after 90 days Reports to:

Chief Financial Officer Supervises:

Payroll Directors and Payroll Leadership Teams Compensation:

$105,000 - $110,000 + Health insurance, retirement plan participation, and paid time off This role is a member of the Executive Leadership Team. About the Organization Orion Associates is a management services organization supporting mission driven human services entities, including Meridian Services, Orion ISO, and Zenith Services. For more than 20 years, our organizations have delivered high quality services while maintaining strong operational and financial integrity across multiple entities and states. Orion Associates has been recognized as a Minnesota Business Top 100 Best Companies to Work For. Position Overview The Head of Payroll provides strategic leadership and operational oversight of payroll functions across multiple entities and jurisdictions. This role ensures accurate, timely, and compliant payroll processing and payroll tax administration in a complex, multi state environment. Internally titled Executive Administrator of Payroll Operations, this position focuses on strengthening payroll operations through leadership, standardization, and accountability rather than hands on payroll processing. The Head of Payroll leads through payroll directors and tax leadership, emphasizing operational consistency, process improvement, and performance management across payroll teams. Payroll Environment The Head of Payroll oversees a large scale, multi state payroll operation that includes: Payroll operations across six states: MN, UT, LA, SC, TN, and OH Approximately 15,000 W 2s issued annually 49 payroll staff across multiple payroll teams Five direct reports, including: Four Directors of Payroll Operations One Director of Payroll Tax Payroll teams include payroll specialists, coordinators, leads, supervisors, and directors responsible for day to day payroll operations.

Payroll services support both:

Traditional employer payroll Self directed services payroll models Key systems and tools include: Dayforce HRIS (traditional payroll) DCI and Cashé EVV systems (self directed services payroll) Microsoft Dynamics GP (Great Plains) for financial integration M Files for document management This leadership structure allows the Head of Payroll to focus on strategic oversight, operational excellence, and continuous improvement. Key Responsibilities Payroll Operations Leadership Provide leadership and oversight of payroll operations across multiple entities and states Support payroll directors in managing teams, workloads, and operational priorities Establish and maintain clear operational standards, controls, and expectations Payroll Tax & Compliance Oversee payroll tax compliance across federal, state, and local jurisdictions Ensure accurate and timely payroll tax filings, amendments, and reporting Oversee year end reporting, including W 2, W 3, 941, 940, and state equivalents Support payroll related audits and regulatory inquiries Operational Performance & Process Improvement Identify opportunities to improve payroll efficiency, automation, and scalability Promote consistency in payroll processes, reporting, and operational standards Partner with Finance and HR leadership on payroll system and process enhancements Cross Functional Leadership Collaborate with organizational leadership on initiatives impacting payroll Manage relationships with payroll vendors, tax agencies, auditors, and regulators Provide operational insight and guidance during executive leadership discussions Qualifications Required 7+ years of progressive payroll or payroll operations experience 5+ years of experience supervising payroll leadership (directors, managers, or supervisors) Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field Strong knowledge of payroll tax compliance and multi state payroll operations Demonstrated success managing complex payroll environments Excellent organizational, communication, and problem solving skills Preferred Certified Payroll Professional (CPP), CPA, or similar professional certification Experience overseeing payroll operations across multiple entities Experience in healthcare, human services, or other highly regulated industries

Orion Associates Benefits and Perks Include:

Medical, Dental, and Vision insurance offered Paid Time Off including 16 hours of Paid Volunteer Time Paid Volunteer Time 401K plan with employer matching after 1 year Supplemental Insurance and Pet Insurance offered Childcare at Corporate Office for Employees Pet-Friendly Corporate Offices Fun events including: Annual Company Picnic, Wednesday Snack Days at Corporate Office, Annual Summer Bags Tournament, and more! MERSC Discounts at MN Events and Businesses Orion Associates has been recognized for its commitment to a healthy workplace and commitment to volunteerism by many organizations including Minnesota Business, Twin Cities Business Journal, INC Magazine, Forbes and others. Voted TOP 100 Workplaces in the Twin Cities by Star Tribune and Minnesota Business! Orion Associates is an Equal Opportunity Employer. Qualified candidates are encouraged to Apply Today!