Payroll Specialist

Job Title:

Payroll Specialist Status:

Full Time, In Office Work Type:

Temp to

Hire Location:

Albertville, MN Pay:

$24-$30/hr

Job Summary:

Our client is seeking a detail-oriented Payroll Specialist to join their office team. This position combines payroll processing and accounts receivable responsibilities to support daily financial operations and ensure accurate employee compensation and customer payment processing. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple deadlines in a fast-paced office environment. This role also provides administrative support to overall business operations and serves as a backup for front office functions.

Key Responsibilities:

1.

Payroll Administration:

2. Process daily employee timesheets and payroll records 3. Enter and maintain payroll information in payroll and timekeeping systems 4. Balance weekly timesheets and payroll reports 5. Process bi-weekly payroll accurately and on schedule 6. Maintain employee payroll records, direct deposit information, tax updates, and deductions 7. Process prevailing wage reports and PTO tracking 8. Monitor and maintain employee PTO balances and time-off calendars 9. Assist with benefit administration and vendor payments 10. Support year-end payroll activities, wage updates, and bonus processing 11. Provide payroll information for employment verifications and reporting requests

Accounts Receivable:

1. Process incoming customer payments including checks, ACH transactions, and credit card payments 2. Apply payments accurately to customer invoices 3. Monitor bank accounts for incoming ACH transactions 4. Process daily merchant service and payment platform reports 5. Manage ACH tracking and assist with customer ACH setup 6. Process sales tax payments and related reporting 7. Review and reconcile customer accounts 8. Close completed jobs and maintain payment records 9. Assist with retail transactions, walk-in customers, and phone inquiries

Administrative Support:

1. Maintain accurate and confidential company records and files 2. Assist with clerical paperwork and office documentation 3. Provide telephone and receptionist backup support as needed 4. Answer customer questions and assist with issue resolution 5. Maintain organized and efficient office operations 6. Support special projects and additional administrative duties as assigned 7. Maintain a high level of confidentiality with payroll, employee, and financial information

Qualifications:

1. High School Diploma or GED required 2. Previous payroll, accounting, bookkeeping, accounts receivable, or related office experience preferred 3. Strong data entry and 10-key skills 4. Ability to type 50+ words per minute 5. Basic math, accounting, and problem-solving skills 6. Strong attention to detail and accuracy 7. Professional verbal and written communication skills 8. Professional telephone and customer service skills 9. Ability to manage multiple priorities and meet strict deadlines 10. Proficiency with Microsoft Office and computerized payroll/accounting systems 11. Commitment to ongoing professional development

Working Conditions:

1. Primarily office-based work environment 2. Frequent computer and keyboard use throughout the workday 3. Ability to sit for extended periods of time 4. Occasional lifting, carrying, pushing, or pulling of items up to 50 pounds 5. Occasional bending, twisting, reaching, and kneeling as needed 6. Requires strong attention to detail and concentration while processing financial and payroll information

About Us:

At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit, not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.

Benefits:

1. Paid time off 2. Paid holidays 3. Medical insurance 4. Dental insurance 5. Vision insurance 6. 401K plan 7. Wage increases based on performance 8. Professional development opportunities 9. Stable, long-term career opportunity 10. Support from a dedicated recruiting team #Office1