Part Time Accounting & Payroll Administrator (Permanent, In-Office)

Synergy Imports is hiring a high-trust, detail-oriented Accounting & Payroll Administrator to own our day-to-day accounting and payroll administration in QuickBooks Online. This is a permanent career part-time role for someone who wants long-term ownership of essential accounting/payroll functions in a small business setting. This is not a temporary or contract position. You'll work closely with a small, tight-knit team in a fast-moving, small business environment where your work is visible and your contributions matter. Responsibilities You will be the "Financial Anchor" of the company working directly with the owner and Director of Operations to ensure our back-office is as professional as our sales team Enter and pay vendor bills, including matching bills to purchase orders and reconciling vendor statements Create and send customer invoices Receive and apply customer payments, including credit card payments Record bank deposits and manage AR aging Follow up on past-due invoices professionally and consistently Reconcile bank accounts and credit cards in QuickBooks Online Run payroll and maintain payroll updates in QuickBooks Online Payroll File/pay recurring withholding, sales & use, and unemployment tax returns Maintain a compliance calendar and filing documentation Own bi-weekly Account Manager commission calculations, including tracking account status transitions and producing supporting schedules Prepare quarterly royalty reports Ensure transactions flow correctly from our order management system into QuickBooks Online Support clean, organized, audit-ready books Qualifications 5+ years of bookkeeping/accounting experience with strong day-to-day ownership of AP/AR and reconciliations Strong QuickBooks Online experience, especially AP/AR, reconciliations, and clean coding/documentation practices Payroll experience in QuickBooks Online Payroll or a similar system, including handling corrections and changes Experience preparing and filing recurring monthly/quarterly tax returns and maintaining a compliance calendar Strong accounting judgment — not just data entry Able to understand the numbers, validate filings, sanity-check totals, and troubleshoot discrepancies Multi-state filing experience is a strong plus Organized, deadline-driven, and detail-oriented Professional, discreet, and comfortable handling confidential information Comfortable communicating with vendors and customers regarding billing and payment issues

Preferred:

Current QuickBooks Online ProAdvisor Certification (Level 1 or Level 2); QBO Payroll Certification is a strong plus. Company Overview Synergy Imports helps colleges and universities bring their promotional and merchandise ideas to life. We source custom branded products and deliver them for major events, programs, and campaigns. Our work has included projects tied to the NCAA Final Fours, College World Series, BCS Bowl games, and professional sports teams.

Pay:

$30.00 - $33.00 per hour

Benefits:

Flexible schedule Paid time off

Experience:

post college: 5 years (Required)

Language:

English (Required)

Work Location:

In person