Payroll Specialist

Payroll Specialist Kolb Grading - 4.2 Weldon Spring, MO Job Details Full-time $50,000 - $60,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Life insurance Qualifications Teamwork Research Internal employee customer service Attention to detail Data verification Accounting error correction Leadership Cross-functional communication Audit support Full Job Description Union Payroll Specialist Position Summary The Union Payroll Specialist supports the accurate and timely processing of weekly payroll for Kolb Grading's field-based workforce. This role is responsible for union payroll processing, reporting, compliance support, and payroll-related employee service across multiple states. This position works closely with Payroll, HR, Operations, and Accounting to ensure employee setup, timecard review, union reporting, deductions, certified payroll, and job-specific payroll requirements are completed accurately and in accordance with applicable deadlines. Essential Duties and Responsibilities

• Support full-cycle weekly payroll processing for union and non-union field employees across multiple states
• Review, audit, and process employee timecards in partnership with the Payroll Manager, including researching and correcting discrepancies
• Prepare and process weekly union payroll and related benefit payments
• Complete monthly union reporting across multiple trades while maintaining compliance with due dates and remittance requirements
• Complete verification of employment requests
• Submit and set up garnishment orders
• Set up employee insurance deductions and other payroll-related deductions as needed
• Assist employees with payroll questions, corrections, and employee self-service guidance
• Maintain and update union rates, classifications, deductions, and out-of-state payroll requirements
• Research payroll requirements for new state setups and project locations
• Support certified payroll reporting and prevailing wage compliance
• Coordinate OCIP and CCIP reporting, including tracking job-specific hours and payroll data
• Assist with OCIP and CCIP setup and documentation tracking for applicable projects
• Support payroll-related audits, including union audits and wrap-up insurance audits
• Research and respond to payroll, union, and wage-related inquiries from field employees and leadership
• Partner with HR, Payroll, Operations, and Accounting to ensure accurate employee setup, classifications, deductions, and cost tracking
• Serve as a payroll backup and share processing responsibilities to ensure continuity of payroll operations Required Qualifications
• Minimum of 2 years of payroll experience required
• Multi-state payroll experience required
• Strong understanding of payroll deadlines, reporting requirements, and compliance obligations
• Ability to review payroll data, identify discrepancies, and research corrections with accuracy
• High attention to detail with strong organizational, problem-solving, and follow-through skills
• Ability to manage multiple deadlines across payroll cycles, union reporting, audits, and jurisdictional requirements
• Professional communication skills with the ability to support employees, field leadership, and internal departments Preferred Qualifications
• Construction payroll experience preferred
• Union payroll experience preferred
• Experience supporting payroll for a high-volume field workforce preferred
• Experience with union reporting, certified payroll, prevailing wage, OCIP, and CCIP reporting preferred
• Experience with construction payroll systems such as Vista, HeavyJob, or similar platforms preferred Work Environment This is an office-based role supporting active construction operations and a large field workforce.

The position requires frequent collaboration with Payroll, HR, Operations, Accounting, field leadership, and employees. The ideal candidate must be able to manage shifting priorities tied to payroll cycles, reporting deadlines, audits, and employee support needs.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person