Job ID:

5827408\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Jul 1, 2026\nJob Description\n

VICKSBURG WARREN SCHOOL DISTRICT

\nJOB

DESCRIPTION

TITLE:

Time and Attendance Clerk\n

REPORTS TO

Director of Finance\n

JOB GOAL

\nResponsible for overseeing all timekeepers' entries into Jantek and MUNIS or the district's time keeper systems to protect the integrity of the timekeeping process. Compile and post employee time and payroll data by verifying and recording attendance, hours worked, and pay adjustments. Work collaboratively with the payroll clerk to ensure that employees are paid on time and that their paychecks are accurate.\n

SUPERVISORY RESPONSIBILITY

\nNone\nVerify attendance, hours worked, and pay adjustments, and post information onto designated records.\nKeep track of leave time, such as vacation, personal, and sick leave, for employees.\nExecute timekeeping clerical duties to the payroll department.\nMaintain and manage timekeeping records of employees.\nCheck and inspect timekeeping records for errors and rectify.\nMaintain databases of employee timekeeping records.\nMaintain and organize individual employee service records.\nAnswer and respond to employees on timekeeping issues.\nProcess and prepare payroll of employees based on timekeeping records.\nAnalyze and evaluate current period payroll and timekeeping issues.\nUnderstand and communicate board policies and internal control procedures with regard to time and attendance and how it relates to benefits and the payroll process.\nAudit time records weekly for accuracy and completion as submitted by timekeepers at assigned locations\nExport time records from timekeeping system to MUNIS or current payroll system\nAssist in developing detailed manuals and implement training for timekeepers.\nUpdate and maintain leave accruals for timekeeping and reporting purposes. Updates users in the timekeeping portal. Test and research issues with timekeeping systems to ensure processes work correctly and train other users.\nDevelop queries and reports in timekeeping and payroll portals to ensure accuracy of payroll data prior to payroll processing.\nAssist administrators with administrative timekeeping tasks and share information with clerks and timekeepers.\nAdhere to the Mississippi Code of Ethics.\nMaintain confidentiality and privacy of all Vicksburg Warren Schools' records.\nPerforms other tasks as assigned

QUALIFICATIONS

\nPayroll/ bookkeeping experience preferred. Proficient in computer applications.\n

EDUCATION AND EXPERIENCE

\nHigh School Diploma. Bachelor's degree preferred\n

LANGUAGE SKILLS

\nAbility to respond to inquiries or complaints. Ability to communicate to diverse groups of people. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations. Uses written communication appropriately and professionally.\n

PHYSICAL DEMANDS

\nWhile performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.\n

OTHER SKILLS

\nAbility to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Define problems, collect data, establish facts, and draw valid conclusions.\n

WORK ENVIRONMENT

\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n

PROFESSIONAL CONDUCT

\nEmployee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.

CLASSIFICATION UNDER FLSA

\nNon-exempt\n

FUNDING SOURCE

\nGeneral Fund\n

TERMS OF EMPLOYMENT

\n240 days\nI, ____________________________________, hereby verify that I understand that my signature on this Position Description indicates that I have received a copy, read it, and had an opportunity to discuss its content with my supervisor.\n_________________________________________ _______________________\nEmployee's signature Date\n_________________________________________ _______________________\nSupervisor's signature Date\n

Position Type:

Full-Time\n

Salary:

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